Human Resources Coordinator

Administrative Support For Human Resources

To provide administrative and operational support to the Human Resources department, with a primary focus on recruitment coordination, employee record management, and HR process support. This role helps ensure efficient HR operations and supports communication between employees, management, and payroll.

Recruitment & Hiring Support

• Coordinate recruitment activities and hiring processes with hiring managers
• Post job openings on internal and external platforms
• Coordinate and attend recruitment events such as college and career fairs
• Schedule interviews and communicate with candidates
• Maintain applicant tracking and recruitment records
• Assist with candidate correspondence and follow-up
• Prepare hiring and onboarding documentation following all organizational and program pre-hire requirements and position qualifications
• Assist the Human Resources Director in tracking and analyzing HR metrics such as time to fill, cost per hire, etc.

Employee Records & Administration

• Maintain accurate employee files and HR documentation
• Track required forms, certifications, and compliance documents
• Update employee information in HR systems
• Process personnel action forms and status changes
• Assist with document retention and confidentiality standards
• Maintain confidentiality of employee and company information
• Support HR compliance with company policies and employment regulations
• Ensure HR documentation is complete and audit ready

HR Operational Support

• Support daily HR department operations and administrative tasks
• Assist employees with basic HR questions and requests
• Coordinate meetings, trainings, and HR-related events
• Prepare reports, spreadsheets, and HR correspondence
• Monitor HR inbox and distribute requests appropriately
• Submit employee status changes and onboarding information to Payroll
• Assist with time keeping, documentation collection, and payroll review as needed
• Coordinate communication between HR and Payroll departments
• Ensure timely processing of employment related paperwork
• Create badges and manage key card access for employees
• Maintain a working knowledge of state and federal labor laws governing employment including affirmative action, the Americans with Disabilities Act, wage and hour laws, FLSA, and applicable hiring laws, etc.

General Staff Responsibilities

• Participate in staff meetings, conferences, training sessions and workshops as assigned
• Demonstrate familiarity with employment policies, performance standards, workplan and objectives of Agency
• Maintain congenial and respectful relations with staff, children, families, and community
• Keep current and accurate records and file reports on time
• Maintain confidentiality in regards to staff and family information
• Maintain objectives and professional standards
• Improve self‐skills and education
• Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy
• Be present at work in order to provide consistency of services
• Be a contributory team member in a positive/productive manner
• Demonstrate commitment to mission, values, and policies in the performance of daily duties
• And or any other duties deemed necessary by your supervisor

Educational Requirements

• High School Diploma and three years of administrative support experience is required
• Associates Degree and one year of administrative support experience is preferred

Experience and Skills Requirements

• Excellent professional communication and interpersonal skills to be able to work with various departments and foster teamwork
• Proficiency in Microsoft Office and databases or ease in adapting to new technologies
• High attention to detail and a high level of accuracy
• Strong organizational and administrative skills
• Ability to manage multiple priorities and deadlines
• Knowledge of HR practices and recruitment preferred
• Ability to work independently with minimal supervision
• Gather and analyze information skillfully
• Problem-solving and decision-making aptitude
• Demonstrate resourcefulness and initiative
• Bilingual (English/Spanish) preferred

Physical Requirements

The physical demands and work environment described below are representative of those that must be met by an employee to…