Executive Assistant , NY

About Pzena Investment Management

Pzena Investment Management, LLC is a registered investment adviser and broker‑dealer managing approximately $75 billion in global equity assets. We provide equity investment management services for institutional investors, leading corporate, public and individual clients on a world‑wide basis through separate accounts, sub‑advised mutual funds and other commingled vehicles. Established in 1995, our team of over 160 employees works from headquarters in Manhattan with additional offices in London, Dublin and Melbourne.

We are a growing company and are looking for an exceptional new team member to grow with us. At Pzena, we invest in your career and have a strong track record of internal mobility.

• Manage expenses, compile and submit expense reports in a timely manner.
• Cover telephones to respond to internal and external inquiries; properly route calls and take detailed messages for executives.
• Manage scheduling and calendaring; proactively calendar communications.
• Coordinate complex travel arrangements and itineraries for business and personal trips (air, accommodations, meals, transportation).

• Organize one to two investment meetings per month (meals, communication, attendees, logistics).
• Manage and maintain facilities needs.
• Coordinate the administration of investment documents for opening, closing, or changing investments.
• Coordinate financial, legal, tax or other documents and filings.
• Administrative duties: sorting incoming mail, outbound mailing, fax, routing incoming calls and emails.

• Manage calendars for personal commitments, coordinate with family on meetings, engagements, personal appointments and philanthropic activities.
• Work closely with family members to stay abreast of upcoming commitments, responsibilities, and priorities.
• Proactively organize various estate logistics with property staff; coordinate payment of property staff.
• Manage private plane servicing and maintenance, payments, and trip requests.
• Manage personal bank accounts, account transfers, tax documentation and mailings for quarterly filings; communicate heavily with accountant.
• Assist in the administrative operations (scheduling, bank transfers, guest management, etc.) of any collective business ventures of Executive Committee members.
• Plan special events, manage projects, and make miscellaneous purchases as needed.
• Manage insurance and claim submissions for two executives and their families.
• Maintain business and personal contacts.

We are currently working in a hybrid environment with 4 days in the office and 1 day remote.

• Bachelor’s degree preferred or relevant work experience.
• 2–6 years of experience as an Executive Assistant, Business Manager, Program Manager, or related function.
• Experience supporting a C‑level suite in the financial services or investment management industry preferred.
• Very strong attention to detail and exemplary follow‑up skills.
• Executive presence and strong interpersonal skills.
• Experience working with Microsoft Excel.
• Prior budgeting experience preferred.

At this time, Pzena Investment Management will not sponsor an applicant for employment authorization for this position.

Pzena Investment Management is an affirmative action – equal opportunity employer. We value all forms of diversity and are committed to fostering an equitable and inclusive environment for all. We welcome and encourage candidates of all backgrounds and experiences to join our team.

For a reasonable accommodation request, please contact