Accounts Payable Specialist

Heritage Golf Group is seeking a detail-oriented and reliable Accounts Payable Specialist to join our Corporate Accounting team based in Herndon, Virginia. This position is responsible for the accurate and timely processing of invoices, vendor maintenance, and payment processing across multiple club locations. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage a high volume of transactions in a fast-paced environment.

• Process and verify approximately 125 vendor invoices per day, ensuring accuracy, proper coding, and compliance with company policies and procedures.
• Prepare and process weekly vendor payment runs, including checks and electronic payments.
• Reconcile vendor statements and investigate discrepancies to ensure accurate account balances.
• Assist in meeting monthly accounts payable close deadlines.
• Manage vendor setup and maintenance, including collecting and reviewing required documentation.
• Respond to vendor inquiries and work collaboratively with internal departments to resolve payment or invoice questions.
• Maintain organized AP documentation and filing, including paid vendor vouchers and supporting records.
• Assist with the annual 1099 reporting process, ensuring vendor compliance and accurate reporting.
• Support ongoing improvements to AP processes and internal controls.

• 3+ years of experience in Accounts Payable or a similar accounting role.
• Experience working in a high-volume AP environment preferred.
• Experience with Sage Intacct strongly preferred.
• Experience with  (AP and Spend & Expense) preferred.
• Basic to intermediate Excel skills required.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication skills with the ability to interact with vendors and internal teams professionally.

This position is based in Heritage Golf Group’s Corporate Headquarters in Herndon, VA and requires working in-office full time.