Senior Executive Administrative Assistant

Position: Senior Executive Administrative Assistant (Req#1088)
Overview

As a Senior Executive Administrative Assistant you will support the senior management team by performing administrative and project-related tasks, managing daily office activities and improving efficiency and effectiveness of ePlus' senior leaders.

Your Impact

The essential functions of this position include:

* Assist with managing the board and committee meetings and the associated production or submission of materials from the CFO, CIO and others within the organization.

* Support investor relations efforts as follows:

* Coordinate schedules with the outside IR consultants, covering analysts, and investors.

* Coordinate preparation of investor-related materials and the distribution thereof.

* Oversee the coordination of investor conferences and roadshows.

* Create and maintain an investor relations database.

* Administrative support for CFO and CIO to include:

* Phone, mail, email and filing support

* Maintaining short-term and long-term calendars and schedules

* Preparing travel arrangements.

* Preparation of various corporate reports and presentations using desktop publishing, collaboration, spreadsheet, presentation and word processing software, as well as applicable graphics package

* Proofreading of corporate documents as required

* Plan and coordinate both onsite and offsite corporate meetings, conferences, and events including venues, facilities, contracts, catering and coordination of travel for attendees

* Prepare and submit executives' expense reports in Concur

* Project manage multiple projects

* Attend and record minutes at certain meetings.

* Processing of invoices (as needed) on behalf of CFO and CIO; interface with Accounting to ensure proper processing

* Support for CFO and Finance / Accounting Department in conjunction with quarterly/annual financial closing processes

* Interface with Legal and internal Compliance Departments in support of quarterly/annual Enterprise Risk Management and regulatory processes

* Assist with support of other executives when other executive assistants are out of the office including, but not limited to, office of the CEO and COO

* Support Mergers & Acquisitions processes as required

* Interact with other departments to obtain information and process requests

* Other duties as assigned/required

Qualifications

Basic Qualifications

* At least two years of college with at least 10 years of experience in the Administrative Assistant field.

* Use prior experience and judgment to plan and prioritize tasks and support executives in achieving organizational goals.

* Must be detail oriented

* Ability to critically think, analyze and interpret documents and data

* Excellent verbal communication and writing skills, including strengths in grammar, detailed documentation, note taking and active listening

* Service-focused and results-oriented attitude.

* Organizational, prioritization, time management and collaboration/teamwork skills

* Ability to build relationships and partner with business stakeholders

* Able to anticipate needs (and contribute to content development) for future meetings and presentations based on outcomes of prior meetings, presentations, and/or emerging circumstances

* Must possess program management skills for multiple ongoing projects

* Knowledge of general office equipment and functions

* High degree of proficiency in MS Office 365 - Outlook, PowerPoint, Word, Excel, Visio (Org. Charts), One Note, and One Drive. MS Sharepoint a plus.

* Willingness to perform keyboard intensive work 80% of the time.

* Multi-task oriented/strong organizational skills in a very fast-paced environment

* Able to conduct business in a professional, competent and ethical manner

* Able to handle confidential matters and information in a professional manner

Preferred Qualifications

* Executive Assistant experience in a publicly held company

* Technology industry and Legal assistant experience

* Comfortable interfacing with all levels of Executive Management; experience interfacing with Board of Directors

* Knowledge of accounting, information technology, and audit terms

Position Specifics

The initial base salary range for this position is expected to be between $38.46 and $45.67 hourly. The final…