Senior Executive Administrative Assistant

Overview

As a Senior Executive Administrative Assistant you will support the senior management team by performing administrative and project-related tasks, managing daily office activities and improving efficiency and effectiveness of ePlus’ senior leaders.

• Assist with managing the board and committee meetings and the associated production or submission of materials from the CFO, CIO and others within the organization.
• Support investor relations efforts as follows:
  • Coordinate schedules with the outside IR consultants, covering analysts, and investors.
  • Coordinate preparation of investor-related materials and the distribution thereof.
  • Oversee the coordination of investor conferences and roadshows.
  • Create and maintain an investor relations database.
• Administrative support for CFO and CIO to include:
  • Phone, mail, email and filing support
  • Maintaining short-term and long-term calendars and schedules
  • Preparing travel arrangements.
• Preparation of various corporate reports and presentations using desktop publishing, collaboration, spreadsheet, presentation and word processing software, as well as applicable graphics package
• Proofreading of corporate documents as required
• Plan and coordinate both onsite and offsite corporate meetings, conferences, and events including venues, facilities, contracts, catering and coordination of travel for attendees
• Prepare and submit executives’ expense reports in Concur
• Project manage multiple projects
• Attend and record minutes at certain meetings.
• Processing of invoices (as needed) on behalf of CFO and CIO; interface with Accounting to ensure proper processing
• Support for CFO and Finance / Accounting Department in conjunction with quarterly/annual financial closing processes
• Interface with Legal and internal Compliance Departments in support of quarterly/annual Enterprise Risk Management and regulatory processes
• Assist with support of other executives when other executive assistants are out of the office including, but not limited to, office of the CEO and COO
• Support Mergers & Acquisitions processes as required
• Interact with other departments to obtain information and process requests
• Other duties as assigned/required

• At least two years of college with at least 10 years of experience in the Administrative Assistant field.
• Use prior experience and judgment to plan and prioritize tasks and support executives in achieving organizational goals.
• Must be detail oriented
• Ability to critically think, analyze and interpret documents and data
• Excellent verbal communication and writing skills, including strengths in grammar, detailed documentation, note taking and active listening
• Service-focused and results-oriented attitude.
• Organizational, prioritization, time management and collaboration/teamwork skills
• Ability to build relationships and partner with business stakeholders
• Able to anticipate needs (and contribute to content development) for future meetings and presentations based on outcomes of prior meetings, presentations, and/or emerging circumstances
• Must possess program management skills for multiple ongoing projects
• Knowledge of general office equipment and functions
• High degree of proficiency in MS Office 365 – Outlook, PowerPoint, Word, Excel, Visio (Org. Charts), One Note, and One Drive. MS Sharepoint a plus.
• Willingness to perform keyboard intensive work 80% of the time.
• Multi-task oriented/strong organizational skills in a very fast-paced environment
• Able to conduct business in a professional, competent and ethical manner
• Able to handle confidential matters and information in a professional manner

• Executive Assistant experience in a publicly held company
• Technology industry and Legal assistant experience
• Comfortable interfacing with all levels of Executive Management; experience interfacing with Board of Directors
• Knowledge of accounting, information technology, and audit terms

The initial base salary range for this position is expected to be between $38.46 and $45.67 hourly. The final base salary offered will be determined by multiple factors, including, but not limited to, job-related knowledge, depth of experience,…