Accounting Executive Assistant

Heritage Golf Group is seeking a highly organized, polished, and proactive Accounting Executive Assistant to support both corporate accounting operations and executive leadership. This role serves as a key administrative and operational partner within the corporate office, balancing accounting coordination, executive support, office management, and employee engagement responsibilities.

The position is primarily responsible for corporate accounts payable administration, employee expense report processing, and executive support for senior leadership, while also assisting with office operations and employee engagement initiatives.

The ideal candidate is detail-oriented, professional, resourceful, and capable of handling confidential and sensitive information with a high level of discretion. This individual should thrive in a fast-paced environment, effectively manage multiple priorities, and maintain a positive, team-oriented approach.

• Manage full-cycle corporate accounts payable processes, including invoice receipt, coding, approvals, data entry, payment processing, and vendor communication
• Process and audit employee expense reports for accuracy and policy compliance
• Reconcile vendor statements and resolve invoice discrepancies in a timely manner
• Assist with acquisition banking setup and related administrative processes
• Support payroll-related administrative requests as needed
• Maintain organized accounting records and supporting documentation
• Provide general administrative support to the accounting team and assist with month-end close activities as needed

• Provide administrative support to executive leadership, including calendar management, scheduling, and meeting coordination
• Prepare presentations, reports, board materials, and other business documents
• Monitor and prioritize executive communications and assist with email management
• Coordinate travel arrangements and itineraries
• Handle confidential, sensitive, and time-sensitive matters with professionalism and discretion
• Support executive recognition initiatives and morale-building activities
• Maintain professional relationships with external partners, vendors, and industry organizations

• Coordinate office supply ordering and vendor account maintenance
• Serve as liaison for building maintenance requests and office-related services
• Assist with management of office leases, storage organization, parking access, and key fob requests
• Coordinate onboarding materials for new corporate employees, including business cards, nametags, welcome materials, and office setup items
• Assist with Heritage-branded merchandise and office inventory management
• Coordinate catering and meeting logistics for corporate meetings and financial reviews
• Support general office organization and day-to-day operational needs

• Support employee engagement, office culture, and morale initiatives
• Assist with internal office communications and team support activities
• Help foster a positive, professional, and team-oriented office environment

• 3+ years of administrative, executive support, accounting support, or related experience preferred
• Experience with accounts payable and expense report processing required
• Intermediate Microsoft Excel skills required, including formulas, sorting/filtering, and basic reporting functions; pivot table experience preferred
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Power Point
• Strong organizational skills with exceptional attention to detail and follow-through
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Professional appearance, demeanor, and conduct required
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information

• Positive attitude and team-first mindset
• Self-starter with the ability to work independently
• Flexible and adaptable in a growing, evolving organization
• Strong interpersonal skills with the ability to build relationships across all levels of the organization