Administrative Coordinator II

Do you excel at creating a welcoming environment and enjoy managing multiple tasks while staying cool, calm, and collected? Then we want you on our team of office pros! As an Administrative Coordinator II, you'll be the friendly face that greets visitors and helps keep our offices running smoothly. You'll be responsible for the efficient front desk operations of our facilities and will ensure all visitors are welcomed with a smile and processed in accordance with security procedures.

Not only will you be providing stellar customer service, but you'll also make sure our office supplies are stocked and our breakrooms and conference rooms are always in good working order. You'll be the go-to person for general office and seating requests and will even get to help support fun company events and catering! Plus, you'll get to show off your organizational skills by maintaining contact information, desktop instructions, and digital filing systems.

On top of it all, you'll get to help with onboarding new employees and contribute to completing special projects for Administration, Human Resources, and Security. Join our tight-knit team of administrative support professionals and set off on a rewarding career journey!

The Mission Solutions and Technologies (MST) business area provides affordable, turn-key command/control, communications, integrated ISR, force protection and security solutions worldwide. The MST team has a long legacy of supporting the Department of Defense, Department of Homeland Security, commercial and international customers with years of experience in platform operations, engineering and full lifecycle management across domains - air, land, sea, space and cyber.

Responsibilities:

* Manage visitor registration and security compliance.

* Answer and direct all incoming calls courteously with high efficiency.

* Ensure optimal supply levels and coordinate equipment servicing.

* May arrange travel plans for Managers and Directors.

* Assist in tracking and managing office, breakroom and other supply budgets.

* Organize and facilitate high-level meetings and conference room setups.

* Handle moderately complex expense reports and purchase requisitions.

* Maintain advanced filing systems and databases.

* Manage schedules and appointments for teams or departments.

* Assist with basic scheduling and routine administrative tasks.

* Prepare and edit simple documents, memos, and basic reports.

* Act as a point of contact for seating matters and approval makers.

* Assist in coordinating efforts within a single department or small team.

* Assist with organizing small-scale team-building activities.

Qualifications You Must Have:

* High school diploma or equivalent.

* 3+ years of relevant experience in office administration or administrative support.

* Higher level relevant degree may substitute for experience.

* Beginner to intermediate use of Ticketing Systems (e.g. Service Now), Seating Software (e.g. Visual Directory), and Procurement Systems (e.g. Ivalua).

* Experienced in Microsoft Office Suite (e.g. Word, Excel, Outlook, Teams, One Note and SharePoint Online), Multi-line Phone Systems (e.g. Cisco Attendant Console), and Facility Access Control Systems (e.g. C-Cure, Splan VMS).

Qualifications We Prefer:

* Associate's degree in Business Administration or related field.

* Prior experience in the Aerospace and Defense industry.

* Advanced knowledge of Workday or similar HRIS systems.

* Administrative certifications can be advantageous.

* Basic knowledge of administrative practices and clerical tasks and exposure to office environments.

* Professional demeanor and excellent communication skills.

* Strong organizational skills with the ability to manage multiple tasks simultaneously.

* Ability to manage time effectively and work well in a team.

* Assist in identifying straightforward problems and contribute to developing solutions under guidance.

* Experience with maintaining a secured facility, or working in a U.S. military or Department of Defense (DOD) environment.

* Experience with industry standard security and safety protocols.

Essential Functions:

* Ability to lift up to 20 lbs.

* Ability to stand or sit for long periods.

* High proficiency with computers and office equipment.

* Manual dexterity for handling office supplies and equipment.

* Ability to work in an office or hybrid environment.

* Ability to travel may be required.

This posting will be open for application for a minimum of 5 days and may be extended based on business needs.

SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150% match up to 6%, life insurance, 3 weeks paid time off, tuition reimbursement, and more.

IMPORTANT NOTICE:

This position requires the ability to obtain and maintain a Secret U.S. Security Clearance. U.S. Citizenship status is required as this position needs an active U.S. Security Clearance for employment. Non-U.S. citizens may not be eligible to obtain a security clearance. The Department of Defense Consolidated…