Administrative Coordinator II

Administrative Coordinator II

This role serves as the friendly front‑desk presence, managing visitor registration, phone calls, office supplies, meeting logistics, and providing administrative support to the team.

• Manage visitor registration and ensure security compliance.
• Answer and direct all incoming calls courteously and efficiently.
• Maintain optimal supply levels and coordinate equipment servicing.
• Arrange travel plans for Managers and Directors as required.
• Track and manage office, breakroom, and other supply budgets.
• Organize and facilitate high‑level meetings and conference room setups.
• Handle moderately complex expense reports and purchase requisitions.
• Maintain advanced filing systems, databases, and digital documents.
• Manage schedules and appointments for teams or departments.
• Assist with basic scheduling and routine administrative tasks.
• Prepare and edit simple documents, memos, and reports.
• Act as a point of contact for seating matters and approval makers.
• Coordinate efforts within a single department or small team.
• Assist in organizing small‑scale team‑building activities.

• High school diploma or equivalent.
• 3+ years of relevant experience in office administration or administrative support.
• Beginner to intermediate experience with Ticketing Systems (e.g., Service Now), Seating Software (e.g., Visual Directory), and Procurement Systems (e.g., Ivalua).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams, One Note, SharePoint Online).
• Experience with multi‑line phone systems (e.g., Cisco Attendant Console) and facility access control systems (e.g., C‑Cure, Splan VMS).

• Associate’s degree in Business Administration or related field.
• Prior experience in the aerospace and defense industry.
• Advanced knowledge of Workday or similar HRIS systems.
• Administrative certifications.
• Basic knowledge of administrative practices and clerical tasks; exposure to office environments.
• Professional demeanor and excellent communication skills.
• Strong organizational skills, multitasking, time‑management, and teamwork.
• Experience maintaining a secured facility or working in a U.S. military or Department of Defense environment.
• Experience with industry‑standard security and safety protocols.

• Ability to lift up to 20 lbs.
• Ability to stand or sit for long periods.
• High proficiency with computers and office equipment.
• Manual dexterity for handling office supplies and equipment.
• Ability to work in an office or hybrid environment.
• Travel may be required.

• Medical, dental, and vision plans.
• 401(k) with 150% match up to 6%.
• Life insurance.
• 3 weeks paid time off.
• Tuition reimbursement.
• Other benefits as part of the SNC benefits package.

This position requires the ability to obtain and maintain a Secret U.S. Security Clearance. U.S. citizenship is required. Non‑U.S. citizens may not be eligible to obtain a security clearance.

SNC is an Equal Opportunity Employer committed to an environment free of discrimination. Employment decisions are made based on merit without regard to race, color, age, religion, sex, national origin, disability, status as a protected veteran, or other characteristics protected by law.