More jobs:
Program Manager; Executive Briefing
Job in
Herndon, Fairfax County, Virginia, 20170, USA
Listed on 2026-06-20
Listing for:
JeffreyM Consulting
Full Time
position Listed on 2026-06-20
Job specializations:
-
Administrative/Clerical
Virtual Assistant/ Remote Admin, Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
The Program Manager (Executive Briefing) is a highly visible, cross-functional role responsible for planning, coordinating, and executing executive engagements for our client's most strategic customers. This role serves as a critical partner to Executive Engagement Managers and the EBC Enablement team, owning key components of engagement execution and ensuring experiences are delivered with precision, consistency, and executive-level polish.
This is a hands-on program role for someone who thrives in fast-paced environments, exercises strong judgment, and takes ownership of outcomes. While the role includes on-site execution, it is fundamentally about orchestrating complex executive engagements, proactively managing details, and driving flawless delivery rather than providing administrative or reactive support.
** This is an onsite contract going through 12/31/26 with likelihood to extend - Must be able to work onsite in Herdon, VA 5 days per week **
Key Responsibilities -
Program & Executive Engagement Execution
- Partner with Executive Engagement Managers to plan and execute executive engagements, serving as a core contributor throughout the engagement lifecycle.
- Own assigned executive engagement logistics end to end, translating engagement objectives into clear execution plans.
- Participate in planning calls with internal engagement owners to align on scope, requirements, timelines, and success criteria.
- Coordinate multiple concurrent executive engagements, prioritizing work and making real-time decisions to ensure smooth execution.
- Lead logistical planning for executive engagements, including catering, room reservations, accessibility accommodations, and on-site readiness.
- Manage speaker logistics by coordinating schedules, sending calendar invitations, and confirming participation.
- Prepare and publish engagement agendas using standard templates, ensuring accuracy and alignment with the final program flow.
- Support presentation readiness by coordinating slide assembly and ensuring materials are complete and available.
- Lead pre-engagement walkthroughs with account teams to ensure familiarity with space, flow, and in-room technology.
- Serve as a knowledgeable resource by providing approved recommendations for dining, hotels, and transportation when requested.
- Serve as a primary on-site lead during assigned executive engagements, ensuring all logistics, timing, and transitions are executed seamlessly.
- Welcome and guide customers through the executive engagement experience, reinforcing a polished and professional first impression.
- Oversee room setup and breakdown, including agendas, name tents, gifts, and other engagement materials.
- Act as the point of contact for catering and A/V needs, proactively addressing issues before they escalate.
- Partner with Executive Engagement Managers to resolve issues in real time and escalate appropriately when needed.
- Contribute to post-engagement follow-up and closeout activities as needed.
- Identify opportunities to improve processes, tools, and execution standards across the Executive Engagement Program.
- Maintain high standards of organization, accuracy, and attention to detail across all assigned work.
- Demonstrate ownership, accountability, and sound judgment in a dynamic, high-expectation environment.
Qualifications -
- A minimum of 3 years of experience in event coordination.
- Prior experience in event coordination, customer service, or a related field.
- Prior experience working in an executive briefing center or scheduling events with executives strongly preferred.
- Experience working in a corporate environment is a plus.
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Clear, confident communicator with strong interpersonal skills.
- Ability to work independently, make decisions, and take ownership of assigned programs.
- Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
- Comfort working with scheduling tools, calendars, and collaboration platforms.
- Experience working with executive briefing platforms/tools such as Briefing Source strongly preferred.
- Familiarity with SharePoint and collaboration/workflow management tools preferred.
- Executive presence and professionalism when engaging with senior leaders and external customers.
- Customer-obsessed mindset with a strong focus on quality and outcomes.
- Action-oriented with a sense of urgency and follow-through.
- Proactive self-starter who anticipates needs and addresses issues before they arise.
- Proven ability to multitask and triage competing priorities in a fast-paced environment.
- Flexible and adaptable based on engagement schedules and business needs.
- Full-time, on-site role based at the Executive Briefing Center at client office in Hernon, VA, five days per week.
- Executive engagements primarily occur Tuesday through…
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