Lead Project Coordinator; Mission Critical​/Data Center

Job Description

kW MCE is seeking a Lead Project Coordinator for the Herndon, VA office. The Project Coordinator will support the Project Manager and project teams with administrative duties throughout the project lifecycle.

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up.
• Maintain project calendar including project deliverables, QC deadlines and publishing to project team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc.
• Assist in reviewing project financial reports and communicate issues to project team.
• Create and maintain project Smart Sheets and document file storage.
• Assist in tracking invoices and project payments.
• Assist project manager with reviewing deliverables during project deadlines.
• Ensure projects are meeting all internal compliance requirements.
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Assist in processing contracts and sub-consultant contracts.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking scope changes and updating project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

• High School Diploma or GED.
• 7+ years of experience.
• Deadline oriented, with the ability to track, maintain, and meet multiple concurrent deadlines.
• Excellent verbal, written communication and problem solving skills.
• Proficiency with MS Office applications, including Word, Excel, Outlook, PowerPoint and others.
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as SharePoint, Share File, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills.
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness and eager to learn.

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer. Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

Applicants must be authorized to work in the United States.