More jobs:
Executive Assistant
Job in
Herndon, Fairfax County, Virginia, 20171, USA
Listed on 2026-08-08
Listing for:
Hawkeye360
Full Time
position Listed on 2026-08-08
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Business Administration, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
As the Executive Assistant, you will provide high-level administrative and organizational support to the COO and collaborate closely with senior leadership. You'll play a vital role in managing executive calendars, coordinating complex travel, and supporting communications across the organization.
Your main responsibilities will be:
* Provide executive-level administrative support to the President of the COO.
* Manage and coordinate complex travel arrangements, including flights, accommodations, visas, and logistics.
* Oversee scheduling and facilitate executive calendars, meetings, and engagements.
* Prepare and submit expense reports using Concur.
* Schedule and attend meetings on behalf of the executive; take accurate notes and record minutes.
* Prioritize and manage multiple projects and requests, ensuring the executive is well-informed and prepared.
* Serve as a liaison with internal and external stakeholders, anticipating and addressing needs proactively.
* Handle general office duties such as maintaining records, ordering supplies, and basic bookkeeping.
* Draft professional correspondence, memos, reports, and other documents for senior staff.
* Perform additional duties as assigned to support team operations.
Your skills and qualifications:
Essential education and experience:
* Bachelor's degree in Business Administration or a related field, or equivalent experience.
* Minimum of 3 years of experience in an administrative support role, preferably supporting senior executives.
* Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); ability to quickly learn new tools and platforms.
* Exceptional written and verbal communication skills.
* Strong interpersonal skills and the ability to work collaboratively across departments.
* Excellent organizational, problem-solving, and critical thinking skills.
* Ability to multitask, prioritize effectively, and manage shifting deadlines in a fast-paced environment.
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