Enterprise Operations Subcontracts Administrator Professional Herndon

Job Title

Subcontracts Administrator

Herndon, Virginia, District of Columbia, United States

Hybrid

• Support the negotiation, maintenance, and administration of subcontracts through the acquisition process.
• Manage subcontractor relationships and subcontracts, including the bidding process, negotiations, and execution.
• Monitor subcontractor performance; develop and negotiate subcontract documents.
• Collaborate closely with the contracts and negotiations department to incorporate necessary flow‑down clauses.
• Maintain files for audit readiness and ensure compliance with CPSR requirements and the IBM Federal Procurement Blue Book.
• Lead the formulation of price strategy and price‑to‑win in conjunction with prime contract and project leads, review prime solicitation packages, and draft subcontract solicitation packages.
• Conduct price/cost analysis of subcontractor proposals and write subcontract price analysis narratives for prime contract proposals.
• Utilize IBM procurement systems to process task orders and modifications, serving as the primary interface between IBM and subcontractors during pre‑ and post‑award phases.
• Lead negotiation of subcontract agreements, small business subcontracting plans on proposal efforts, and ensure appropriate prime contract flow downs and firm or agency provisions are incorporated.
• Process subcontract negotiations for reasonable pricing and favorable terms with guidance from management and input from stakeholders.
• Support the capture management process by partnering with Deal Leads on new opportunities, including managing procurement activities related to teaming, rate development, subcontract agreements, and compliance with procurement and estimating business systems.
• Work as part of a team, using effective communication in daily interactions with internal and external clients, resolving subcontract requirements by offering advice based on interpretation and expertise.
• Serve as a liaison, facilitating communication between subcontract stakeholders and coordinating with program managers and matrixed organizations.

Bachelor's Degree

Bachelor's Degree

• Experience in procurement and extensive knowledge of subcontract administration practices, procedures, and processes supporting federal contracts.
• Experience with various types of contracts, including Firm Fixed Price (FFP), Firm Fixed Price Level of Effort (FFPLOE), Cost Plus Fixed Fee (CPFF), Term and Level of Effort (LOE), Time and Materials (T&M), and various Indefinite Delivery Indefinite Quantity (IDIQ) types.
• Integral knowledge of Government Contracting and FARS/DFARS.
• Comprehensive understanding of Contractor Purchasing System Review (CPSR) requirements.
• Understanding of end‑to‑end procurement process.
• The ability to obtain and maintain a security clearance from the U.S. Federal government.

• Experience working in the Government Contracting industry (3‑5 years).
• Experience and working knowledge of SAP Ariba and SAP Fieldglass.

• Healthcare benefits, including medical & prescription drug coverage, dental, vision, and mental health & well‑being.
• Financial programs such as 401(k), cash balance pension plan, IBM Employee Stock Purchase Plan, financial counseling, life insurance, short‑ and long‑term disability coverage, and opportunities for performance‑based salary incentive programs.
• Generous paid time off including 12 holidays, minimum 56 hours sick time, 120 hours vacation, 12 weeks parental bonding leave in accordance with IBM policy, and other paid care leave programs.
• Training and educational resources on IBM's personalized, AI‑driven learning platform.
• Diverse and inclusive employee resource groups, giving & volunteer opportunities, and discounts on retail products, services & experiences.

IBM is proud to be an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, neurodivergence, age, or other characteristics protected by the applicable law. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.