Business Development Proposal Manager

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Full Time Mission Support Herndon, VA, US

Salary Range: $ To $ Annually

Position Type:
Full-Time, Exempt

Work Location:

Herndon, VA

Clearance:
Active clearance preferred; U.S. citizenship and the ability to obtain and maintain a U.S. government security clearance required

Reports To:

Vice President of Business Development, with a dotted line to the Chief Strategy Officer

Direct Reports:
Business Development and Proposal Operations Coordinator

Patriot Group International LLC (PGI), voted #1 Best Place to Work by Virginia Business Magazine and Best Companies Group, provides specialized security and risk management services by combining operational experience from special operations, intelligence, and security professionals.

We are looking to hire a Business Development Proposal Manager to lead the pursuit response function supporting our defense, intelligence, and critical infrastructure portfolio. This is a full-time permanent role.

The Proposal Manager is accountable for the compliance, quality, and on-time delivery of every proposal PGI submits. This role takes ownership of a pursuit at the bid decision and carries it through submission and post-submission review, converting the capture team’s strategy into a compliant, persuasive, evaluator-ready response.

This is a content and quality accountability role. The Proposal Manager builds the compliance matrix and annotated outline, sets the proposal schedule, directs writers and subject matter experts who do not report to this position, chairs color team reviews, adjudicates reviewer comments, and approves the final package for release.

The Proposal Manager is supported by the Business Development and Proposal Operations Coordinator, who owns the process mechanics, CRM and pipeline data, document production, and the logistics of gate and color team reviews. The Proposal Manager supervises that role and is responsible for keeping it focused on operations rather than authorship. Origination of capture strategy, customer engagement, and bid decision authority sit outside this role.

• Own end to end management of assigned proposals from bid decision through submission and post submission review, serving as the single accountable point for compliant, on time delivery.
• Analyze each solicitation and build the compliance matrix, annotated outline, proposal management plan, and writing assignments; approve the volume structure the Coordinator builds shells against.
• Set and re-baseline the proposal schedule, including author assignments, page allocations, review dates, and production milestones, and make the call on scope and prioritization when the schedule is at risk.
• Lead proposal kickoff, recurring stand-ups, and writers’ working sessions, and drive daily accountability for section completion.
• Direct the work of assigned writers, subject matter experts, graphics support, and consultants for the duration of each pursuit, including matrixed staff who do not report to this role.
• Approve the final proposal package for release and authorize submission; the Coordinator executes the submission mechanics.

• Interpret Sections L and M, evaluation criteria, and instructions to offerors, and own the compliance position of every submitted volume.
• Translate the capture lead’s win strategy, discriminators, and competitive positioning into the outline, section themes, and evaluator facing narrative;…