Event Engagement Lead Jobs

Event Engagement Lead

Location:

Herndon, VA (Hybrid) Clearance:
None Travel: 50% CONUS

Stillwater Human Capital is seeking experienced and highly motivated Event Engagement Lead to support a federal customer through the planning, execution, and follow-up of nationwide recruiting events. The Event Engagement Lead is responsible for planning, coordinating, and executing small-scale events while supporting the successful delivery of large regional and national events. This role serves as the primary liaison for event participants, candidates, guests, sponsors, and other stakeholders, ensuring a positive and engaging event experience throughout the event lifecycle.

The ideal candidate is organized, customer-focused, adaptable, and thrives in fast-paced environments while balancing operational execution with candidate engagement.

• Support the full lifecycle of recruiting events from planning through post-event closeout.
• Lead the planning and execution of assigned small sized events.
• Serve as the primary point of contact for attendees, candidates, visitors, and event stakeholders.
• Build and maintain relationships with event participants and community partners.
• Represent the organization at events and external engagements.
• Monitor event success metrics and provide recommendations for continuous improvement.
• Exercise independent judgment in developing event engagement plans, prioritizing resources, and tailoring event approaches based on customer objectives, audience needs, and recruiting goals.
• Advise program leadership and customer stakeholders on event readiness, candidate engagement strategies, risk areas, and recommended corrective actions to improve event outcomes.
• Manage event logistics, communications, registrations, and on-site activities.
• Assist and coordinate with event logistics, staffing coordination, schedules, shipping, inventory, and recruiting materials.
• Participate in pre-event planning meetings and readiness reviews.
• Identify and resolve operational issues before and during events to ensure successful execution.
• Lead post-event activities including inventory reconciliation, documentation, reporting, and after-action feedback.

Candidate Engagement & Recruiting Support

• Serve as one of the primary points of contact for prospective candidates throughout the recruiting event experience.
• Welcome, register, and guide candidates through the event process.
• Conduct initial candidate engagement and provide information regarding career opportunities, hiring processes, and event activities.
• Collect resumes and candidate information while ensuring documentation is complete and accurate.
• Ensure candidates receive a professional, engaging, and seamless experience from arrival through departure.

Event Operations & Execution

• Lead onsite booth setup, branding, equipment preparation, and event breakdown activities.
• Manage recruiting materials, promotional items, technology, signage, and event supplies.
• Monitor booth operations and candidate flow throughout the event.
• Coordinate with venue personnel, vendors, and event staff to resolve operational issues.
• Ensure recruiting areas remain organized, professional, and fully operational.
• Adapt quickly to changing priorities, staffing needs, and customer requirements.

Data Collection & Reporting

• Capture event metrics including candidate engagement, attendance, resumes collected, interview activity, and operational performance.
• Maintain accurate records within applicant tracking systems and event reporting tools.
• Lead post-event reporting, after-action reviews, and lessons learned.
• Identify trends and implement operational improvements and process efficiencies for future events.
• Analyze event performance data and stakeholder feedback to identify trends, assess effectiveness, and recommend changes to event processes, outreach methods, and candidate engagement practices.

Team Collaboration

• Partner closely with recruiters, Event Coordinators, Program Management, and customer representatives throughout the recruiting event.
• Provide cross-functional support across multiple simultaneous recruiting events.
• Assist with contingency staffing and operational coverage when needed.
• Mentor…