Accounts Payable Specialist II

Careers At National Student Clearinghouse

Current job opportunities are posted here as they become available.

By joining the National Student Clearinghouse, you can be sure that the work you do now will help shape the future of education and the workforce in the U.S. As the trusted source for higher education data since 1993, the Clearinghouse is the leading provider of transcript and data exchange services, automated enrollment and degree verifications, learner insights and research, and compliance solutions for schools, businesses, and learners nationwide.

As a 501(c)(3) nonprofit organization, the Clearinghouse works with nearly 3,600 postsecondary institutions to meet their compliance needs and with thousands of high schools and districts to provide continuing collegiate enrollment, progression, and completion statistics about their alumni. In addition, the Research Center publications inform policymakers and business leaders about student educational pathways. Using our unique combination of data, analytics, and software to drive our mission, security and privacy is paramount.

Join us as we continue to invest in our talent and new advanced technologies to unlock the power of data on behalf of all learners.

The Specialist II, Accounts Payable thrives in a fast‑paced environment and ensures accurate, timely processing of vendor invoices and payments while responding to internal and external inquiries with excellent customer service. This role supports month‑end close activities related to Accounts Payable function, maintains vendor records, manages the AP shared inbox, and partners with Procurement/Operations to resolve discrepancies and improve the procure‑to‑pay process.

Additional duties include recording Accounts Payable (AP) invoice and travel expense reimbursements, processing weekly, monthly, and quarterly Degree Verification and Transcript order surcharge payments to institutions, maintaining and processing vendor surcharge revenue forms, and sales tax exemptions, maintaining accurate vendor records, preparing monthly journal entries for AP invoice and expense accruals, and ensuring all grant expenses are properly recorded and adequately documented.

Assists the Controller, CFO, Finance Operations Manager, Accounting Manager, and FP&A team in reporting and analyzing financial and operating results.

Currently, this is a remote‑first position, and this position may be required to periodically work on‑site at our office; the frequency would depend on the department/division’s requirements. Therefore, candidates must either reside within a reasonable distance to commute to our office or be willing to travel to our office in Herndon when required.

• Customer Focus, Optimizes Work Processes, Collaborates, Communicates Effectively, and Be Open and Authentic.
• Process high volumes of Vendor invoices (PO and non‑PO), including review, coding, approval routing and posting ensuring timely and accurate payments in accordance with established terms and policy.
• Prepare & process weekly, monthly, and quarterly vendor invoices and surcharge payments, monthly refunds, employee travel and expenses reimbursements and corporate card transactions.
• Perform two‑way/three‑way match (PO, receipt, invoice) and research, resolve and elevate discrepancies prior to payment.
• Execute regular/weekly payment runs (checks, ACH, wires) according to payment terms.
• Reconcile vendor statements, aged items and disputed invoices.
• Respond to vendor and internal inquiries; monitor and manage AP shared inbox.
• Process employee travel and expense reports and corporate card transactions in RAMP system.
• Prepare AP accruals, prepaid expenses entries and supporting schedules; reconcile the AP trade account to the general ledger as part of month‑end close.
• Maintain accurate vendor master data and verify W 9/tax documentation.
• Support annual 1099 reporting and other required regulatory filings in compliance with IRS guidelines.
• Partner with the Manager, Accounting Services Team leadership, Finance, Procurement and HR to resolve invoice, surcharge and expense exceptions and support reporting and analysis need.
• Develop…