Program Specialist

Program Specialist Job Summary

Program Specialist Provide administrative support for the providers and research leadership in the Department of Physical Medicine and Rehabilitation .

• 1. Maintain and organize meetings, calendars and phone calls. Development of meeting agendas, minutes, task lists and food arrangements, as needed.
• 2. Develop weekly one on one meeting with assigned providers to efficiently meet all of their needs and requests in their 3 academic missions, i.e., clinical, educational and research.
• 3. Assist your provider in their clinical role by working closely and cooperatively with all clinic personnel on patient related issues, i.e., maintaining patient electronic medical records, billing, follow-up patient calls, etc. (appropriate software training provided).
• 4. Assist your provider in their research and publications efforts, including, finding online references/journal articles, organizing references in Endnote/Mendeley, formatting manuscripts, submitting articles or book chapters for review (appropriate software training provided).
• 5. Assist your provider in their teaching/education responsibilities by assisting in preparing PowerPoint presentations, handouts, and related education materials, etc. (appropriate software training provided).
• 6. Maintain provider''s CVs (in MBM system) and certifications for state licenses, DEA, credentialing reappointments, etc.
• 7. Make travel and hotel arrangements, register for conferences, and assist in the travel reimbursement process (appropriate software training provided).
• 8. Transcribe letters, emails and complete forms regarding the provider''s administration and academic mission responsibilities.
• 9. Respond to medical record requests. Schedule attorney depositions, conferences, and coordinate billing for these services.
• 10. Coordinate and run the annual research symposium under the direction of the Vice Chair of Research.
• 11. Assist with processing reimbursements (travel, purchases, etc), updating relevant reports and other tasks as requested.
• 10. Provide coverage support for other administrative staff when out of the office.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

• Design and implement one or more programs for the university that carry out the mission.
• Set goals for each program.
• Determine benchmarks for successful and effective programs that achieve intended goals.
• Ensure that the programs and services provided reflect the needs and expectations of the community.
• Collect feedback from members, volunteers, and staff to improve future programs/services.
• Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s).
• May manage special events that publicize the university and its programs to the community.
• Requires basic skill set and proficiency.
• Conduct work assignments as directed.
• Closely supervised with little latitude for independent judgment.
• Requires a bachelor''s (or equivalency) + 2 years of directly related work experience or a master''s (or equivalency) degree.
• This is an Entry-Level position in the General Professional track.

Job Code: PZ3711

Grade: P13

Expected Pay Range: $29,913 to $68,625

• Design and implement one or more programs for the university that carry out the organization''s mission.
• Set goals for each program.
• Determine benchmarks for successful and effective programs that achieve intended goals.
• Ensure that the programs and services provided reflect the needs and expectations of the community.
• Collect feedback from members, volunteers, and staff to improve future programs/services.
• Responsibilities may include fundraising, budgeting, and community outreach for assigned program(s).
• May manage special events that publicize the organization and its programs to the community.
• Requires moderate skill set and proficiency in discipline.
• Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.
• Requires a bachelor''s (or equivalency) + 4 years or a master''s (or equivalency) + 2 years of directly related work experience.
• This is a Developing-Level position in the General Professional track.

Job Code: PZ3712

Grade: P14

Expected Pay Range: $32,904 to $75,487

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor''s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:
Program Specialists, I:
Requires a bachelor''s (or equivalency) + 2 years of directly related work experience or a master''s (or equivalency) degree.

Program Specialists, II:
Requires a bachelor''s (or equivalency) + 4 years or a master''s (or equivalency) + 2 years of dire