Senior Administrative Secretary

Job Category:
Administrative Support (Clerical & Secretarial)

Milton Hershey School (MHS) is one of the world’s best pre‑K through 12th grade private schools, where approximately 2,200 students from disadvantaged backgrounds are provided with a cost‑free home and a top‑notch career‑focused education. Thanks to the generosity of Milton and Catherine Hershey in 1909, the school is fully endowed today, with the resources to ensure students can thrive. The school has prepared over 12,000 graduates to lead fulfilling and productive lives and is expanding to serve more students.

MHS is seeking a Senior Administrative Secretary to support the school’s Career and Technical Education Department. The Senior Administrative Secretary provides administrative support to the Director of Career and Technical Education. This position plays a critical role in ensuring smooth operations for the department and the scholastics team. This is a twelve‑month on‑site position that compensates between $22.91 and $30.59 an hour (based on years of experience), plus an excellent benefits package.

• Managing complex and dynamic scheduling and coordinating meetings.
• Collaborating extensively within MHS and participating in committees as needed.
• Ensuring timely and effective communication with staff, students, and external partners.
• Preparing documentation including correspondence, reports, and presentations.
• Maintaining databases and ensuring records retention protocols are followed.
• Providing budget oversight and processing of financial transactions.
• Providing other administrative support to ensure the office operates efficiently and effectively.

• High School Diploma or GED required.
• Minimum 3 years of administrative experience including financial administrative responsibilities.
• Proficiency with Microsoft Office, Google, and Apple, as well as databases and office equipment.
• Strong interpersonal skills including the ability to collaborate effectively.
• Excellent verbal and written communication skills.
• Exceptional organizational and multitasking abilities, including an ability to proactively anticipate and prepare.
• Demonstrated professionalism, confidentiality, and commitment to high quality customer service.
• A high degree of integrity, as all MHS staff serve as role models for students.
• Candidates should be “all in” and eager to engage actively with students.

Milton Hershey School does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law.

Milton Hershey School will not tolerate any form of harassment or discrimination on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability, or any other status protected under applicable federal or Pennsylvania law (collectively “Protected Characteristics”), against any applicant for admission, enrolled student, or any other individual(s) who participate(s) in the programs, services, and activities of the School.

Read important MHS policies on equal opportunity and diversity, equal employment opportunity, and more.