Legal Assistant & System Analyst at Milton Hershey School Hershey, PA

Legal Assistant & System Analyst job at Milton Hershey School. Hershey, PA.

MHS is seeking a full‑time Legal Assistant & System Analyst to provide the School’s Office of General Counsel with administrative support on legal matters. This role is an onsite position with annual salary range of $56 K to $74 K plus generous benefits. This position reports to the Legal Operations Manager and plays an important role in the effective and efficient operations of a 10‑person legal team.

• Managing litigation and other legal matter files. Assisting in the preparation and management of case files from opening to closing.
• Assisting in the preparation of legal documents, including litigation hold notices.
• Records and data collection and record management. Coordinating document location via the departmental indexing system and records management systems (including tickler systems).
• Tracking, managing, and auditing assignments and creating legal reports through the Navex case management software system.
• Drafting and preparing regular reports, memos, and other documents, including Board materials.
• Providing case entry support utilizing the Ethics Point case management system.
• Managing multiple calendars.
• Extensive phone interactions as well as face‑to‑face meetings.
• Taking meeting minutes.
• Office administration duties including external counsel contracting and invoicing, HRIS processing, etc.
• Providing general clerical and administrative office assistance within the department.
• Effective organization, attention to detail, ability to multitask, and critical thinking skills are a must.
• Coordinating meetings, managing projects, financial administration, and other duties as needed.

• Associate’s degree or higher.
• At least 5 years of experience in legal office administration and system support.
• Exceptional skills with technology including Microsoft applications, legal systems, and databases.
• Strong office administration skills including exceptional organizational skills, detail orientation, confidentiality, etc.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills including the ability to effectively work within teams.
• Demonstrated success in independently multitasking competing priorities with a high degree of accuracy and efficiency.
• Ability to meet deadlines and ensure results for key accountabilities.
• Candidates must demonstrate a high degree of integrity as all MHS staff are role models for students.
• Candidates should be comfortable actively engaging with MHS students.