Executive Assistant to CEO - Administration

Overview

Penn State Health
- Penn State Health Corporation

Location: US:

PA:
Hershey
Work Type: Full Time
FTE: 1.00
Shift: Day
Hours: 8:00a - 5:00p

Responsible to provide administrative assistance to the Chief Executive Officer (CEO) for the Penn State Health System. Provide coordination of high-level, confidential and sensitive internal and external information. Manage complex calendars and schedules, in addition to events and arrangements for meetings. Serve as a liaison between other internal and external Executives, including Board and Trustee members. This position requires independent thinking and problem solving.

ESSENTIAL FUNCTIONS:

The percentage of time spent performing essential functions is 95%. Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:

• In-person attendance to ensure appropriate fulfillment of all duties within the executive suite.
• System-wide collaboration s with support staff, Executives, the College of Medicine, and Board of Directors.
• Assess and prioritize inquiries received by the CEO office.
• Schedule meetings across domestic & international time zones. Significant level of travel coordination.
• Prioritize and streamline complex activities, meetings and events for the CEO.
• Review and proofread documents prior to CEO review.
• Assist with drafting and coordination of CEO communications. Work with HR for recruitment and onboarding of new staff and executives as needed . Management and coordination of PSH sponsorship contract responsibilities. Keep the CEO aware of dates such as PSH Board of Director & PSU Trustee meetings, PSH events, external and community events.
• Prepare required documentation needed for purchase requests in adherence to all PSH purchasing policies.
• Coordinate workflow and partner with other staff and departments to meet deadlines and goals on projects.
• Develop and maintain relationships with various external organizations and community partners.

• Associate Degree or equivalent experience required.
• Five (5) years of relatable experience supporting Executives and Administrators required.

Penn State Health offers exceptional opportunities to learn and grow, exposure to a wide patient population, and the ability to provide individualized, innovative, and specialized care to patients in the community.

Penn State Health offers an exceptional benefits package including medical, dental and vision with no waiting period as well as a Total Rewards Program that highlights a few of the many additional offerings below:

• Be Well with Employee Wellness Programs, and Fitness Discounts (University Fitness Center, Peloton).
• Be Balanced with Generous Paid Time Off, Personal Time, and Paid Parental Leave.
• Be Secured with Retirement, Extended Illness Bank, Life Insurance, and Identity Theft Protection.
• Be Rewarded with Competitive Pay, Tuition Reimbursement, and PAWS UP employee recognition program.
• Be Supported by the HR Solution Center, Learning and Organizational Development and Virtual Benefits Orientation, Employee Exclusive Concierge Service for scheduling.

There are many ways to make an impact with one of the leading research, teaching, and clinical healthcare systems in the country. Through a combination of operational, corporate, clinical, and nonclinical roles, we are advancing excellence and innovation in health care together as one team. As Penn State Health continues to evolve for the future, we are committed to hiring dedicated employees who are passionate about delivering the best possible support across our entire integrated health system.

Within Penn State Health?s Shared Services Entity, we encourage our employees at every turn to continue their education and advancement. Numerous opportunities are available for professional development and career growth.

YOU TAKE CARE OF THEM. WE'LL TAKE CARE OF YOU. State-of-the-art equipment, endless learning, and a culture of excellence ? that?s Penn State Health. But what makes our healthcare award-winning? That?s all you.

This job posting is a general outline of duties performed and is not to be misconstrued as encompassing all duties performed within the position. Eligibility for shift differential pay based on the terms outlined in company policy or union contract. All individuals (including current employees) selected for a position will undergo a background check appropriate for the position's responsibilities.

Penn State Health is an Equal Opportunity Employer and does not discriminate on the basis of any protected class including disability or veteran status. Penn State Health?s policies and objectives are in direct compliance with all federal and state constitutional provisions, laws, regulations, guidelines, and executive orders that prohibit or outlaw discrimination.

Union: Non Bargained