Accounts Payable Clerk

Overview

We are seeking a highly detail-oriented Accounts Payable Clerk to support financial operations within a fast-paced grocery retail organization. This role is responsible for ensuring accurate invoice processing, timely vendor payments, and proper financial recordkeeping across multiple departments. The ideal candidate is organized, dependable, and comfortable managing high volumes of transactional data while maintaining strict internal controls and compliance standards.

Review, verify, and process vendor invoices for accuracy, proper coding, and required approvals.

• Perform three-way matching of purchase orders, receiving documents, and invoices to ensure compliance.
• Accurately enter invoices into the accounting system, including general ledger coding and cost center allocation.
• Prepare and process weekly check runs, ACH payments, and wire transfers according to payment terms.
• Maintain and update vendor records, including W‑9s, contact details, and payment terms.
• Reconcile vendor statements and resolve discrepancies or billing issues in a timely manner.
• Assist with month‑end close by preparing aging reports, accruals, and account reconciliations.
• Ensure accounts payable subledger aligns with the general ledger.
• Support internal and external audits by providing documentation and payment history.
• Collaborate with procurement, store operations, and finance teams to resolve invoice or receiving discrepancies.
• Maintain organized records and ensure compliance with company policies and internal controls.

Education:

Associate’s degree or higher in Accounting, Finance, Business Administration, or related field preferred.

• Experience:
  
  2+ years of accounts payable or general accounting experience; retail or grocery experience preferred.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Excel and familiarity with accounting or ERP systems such as SAP, Oracle, or Microsoft Dynamics.
• Detail‑Oriented:
  Strong accuracy in invoice processing, reconciliations, and financial documentation.
• Organizational
  
  Skills:
  
  Ability to manage multiple deadlines and high transaction volumes in a fast-paced environment.
• Communication
  
  Skills:
  
  Professional written and verbal communication skills for vendor and cross-functional interaction.

Starting Salary: $40,000