Accounts Receivable Clerk

Description

The essential functions include, but are not limited to the following:

• Generate and issue customer invoices for completed generator installations, services, and maintenance contracts.
• Monitor outstanding invoices and follow up with customers on overdue payments.
• Record and post customer payments, ensuring accurate application of cash receipts.
• Assist in reconciling AR accounts and aging reports.
• Communicate with customers regarding billing issues, payment arrangements, and discrepancies.
• Ensure all customer accounts are accurate, up-to-date, and compliant with company policies.
• Prepare and submit AR reports to management for review and follow-up.

• Support the finance team with general administrative duties and financial record-keeping.
• Assist in the preparation of financial statements and reports related to AR activities.
• Work with project managers and other departments to ensure billing is accurate and timely for ongoing projects.
• Assist in the reconciliation of general ledger accounts as part of the monthly close process.
• Maintain confidentiality of sensitive financial information.
• Provide excellent customer service to clients regarding billing and payment inquiries.
• Participate in audits, as needed, and help ensure compliance with internal and external financial regulations.

Requirements

• High school diploma or equivalent;
  Associate’s degree in accounting, finance, or related field is preferred.
• Previous experience (1-2 years) in an accounts receivable role, preferably in a construction or service-based industry.
• Knowledge of accounting principles and basic bookkeeping practices.
• Familiarity with accounting software (Quick Books, Sage, or similar) and proficiency in Microsoft Excel.
• Strong attention to detail and accuracy in data entry.
• Ability to manage multiple tasks and prioritize work efficiently.
• Excellent communication and problem-solving skills.
• Strong organizational skills with the ability to work independently and as part of a team.
• Basic understanding of generator installation and service industry operations is a plus.