Invoicing & Receivables Manager

Overview

The Invoicing & Receivables Manager is responsible for overseeing all billing operations, client invoicing, collections, and accounts receivable processes for construction and engineering projects. This role ensures accurate and timely invoicing in accordance with contract terms, maintains healthy cash flow, and supports strong client relationships through proactive communication and issue resolution.

• Manage the full invoicing and accounts receivable cycle for construction and engineering projects
• Prepare and issue accurate client invoices based on contracts, milestones, time & expense, and progress billing schedules
• Track retainage, change orders, and payment applications
• Monitor aging reports and proactively follow up on outstanding balances
• Coordinate with project managers, accounting staff, and clients to resolve billing discrepancies
• Maintain accurate billing records, job cost documentation, and supporting schedules
• Ensure compliance with contractual billing requirements and client-specific procedures
• Process lien waivers and assist with project closeout documentation as required
• Generate weekly and monthly receivables, aging, and cash flow reports for leadership
• Identify opportunities to improve invoicing processes and collection efficiency
• Support audits and financial reporting activities
• Supervise and mentor billing or accounts receivable support staff, as applicable
• Perform additional project related duties as required

• Bachelor’s degree in Accounting, Finance, or related field preferred
• 5+ years of experience in invoicing, billing, or accounts receivable management
• Experience with in construction, engineering, architecture, or project-based services industry strongly preferred
• Strong understanding of:
  Time & Expense billing, Progress and AIA billing, Retainage, Change orders, Contract compliance, Multiplier and overhead allocations

• Proficiency with accounting software (Acumatica strongly preferred)
• Advanced Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP, data analysis)
• Experience with project-based accounting systems and billing platforms

• Certified Construction Industry Financial Professional (CCIFP) – preferred
• Other accounting or finance-related certifications a plus

• Strong interpersonal and communication skills to interact effectively with stakeholders
• Excellent organizational abilities to manage multiple tasks and deadlines
• Self-motivated, with the ability to work independently and take initiative
• Strong attention to detail and problem-solving skills
• Ability to manage multiple projects simultaneously in a fast-paced environment

CES Consultants, Inc. is a fast-growing civil infrastructure engineering, program management, construction management, and program controls and technology firm with offices across Florida, the DC Metro area, New York City, and New Jersey.

We offer a competitive salary and comprehensive benefits package including medical, dental, and vision coverage, 401k with company contributions, Personal Time Off (PTO), and 100% company-paid Life Insurance and Short-Term Disability. Voluntary benefits include Long-Term Disability, Voluntary Life Insurance for employee/spouse/child(ren), and Health Flexible Spending accounts.

CES is proud to be an equal opportunity workplace and an affirmative-action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law.