Bookkeeper

SUMMARY

The school bookkeeper maintains records of financial transactions and supports the school’s day-to-day operations by performing the more sensitive, complex office functions. Acts as the administrative support for the school principal, faculty, and staff. The school bookkeeper is the primary contact for the Diocesan Shared Accounting Services (DSAS).

• Authenticity:
  Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living
• Respect:
  Affirms each person’s God-given dignity and uniqueness.
• Courage:
  Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly.
• Commitment:
  Individually and collectively, we are steadfast to the team and its purpose.

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

• Directs the management of the school office.
• Oversees the school financial records; maintains historical records by filing documents.
• Coordinates school’s property and liability insurance, worker’s compensation, in collaboration with diocesan Risk Manager.
• Attends all pastoral staff meetings, commission meetings and School Council meetings as necessary.
• Attends all diocesan meetings, as necessary, representing the school and the principal.
• Consults with and advises pastor and principal on business and administrative matters that affect the school.
• Maintains good working relationships, effective communications between school community, various groups and outside authorities.
• Professionally communicates and interacts with staff members, management team, and diocesan officials.
• Maintains office efficiency, oversees office supplies and contracts for machines.
• Provides historical reference by defining procedures for retention, protection, retrieval, and transfer of records.

• Facilitates enrollment of employees in Diocesan benefit plans per direction of the Diocesan Human Resources Office including insurances, annual enrollment, retirement, and 403 (B); provides on-going information and documentation to employees.
• Handles new and terminating employee questions and paperwork; coordinates the Onboarding process in the HRIS system.
• Responsible for all employment actions in the HRIS system; ensures documentation is accurate and sufficient; maintains accurate employment and pay records within the HRIS system.
• Responds to employee payroll and human resources inquiries; collaborates with Diocesan Office of Human Resources as needed.
• Oversees and implements the Diocesan background/fingerprinting requirements for the school.

• Acts as liaison between the school and the diocese in financial matters.
• Coordinates payroll, associated taxes, and reports through payroll service.
• Ensures all employee timecards are accurate and approved by supervisors; submits payroll package to payroll office in a timely manner; works with payroll office in preparing payroll, associated taxes and reports; distributes checks.
• Prepares bank deposits and records receipts.
• Liaison for school with the Diocesan Shared Accounting Services (DSAS).
  
  Duties include:
  • Reviews codes and Approves AP;
  • Prepares vouchers including coding and payment of outstanding invoices.
  • Responsible for bank deposits and receipt processing;
  • Prepares, scans, and emails weekly accounting packages to DSAS;
  • Reviews monthly and periodic reporting with DSAS Staff.
• Staff liaison to Finance Committee(s).
• Maximizes cash management resources.
• Coordinates and reviews school organizations’ funds.
• Coordinates with parents; sets up and monitors tuition payments throughout the school year. Works with FACTS to maintain tuition accounts,…