Office Receptionist Hollywood, FL

Office Receptionist at Grimaldi Law Firm. Hollywood, FL. Do you have a passion for helping others and love putting a smile on people’s faces? Then you’re a great fit for the receptionist position on our team! You’ll act as the first point of contact for the business, answer phone calls, schedule meetings, make travel arrangements, handle mail and deliveries, and help us with other operational duties to keep everything running smoothly.

If you’re looking for a role where you make a difference every day, start your application today.

• Assist with administrative closing tasks, including but not limited to:
• Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information.
• Answer incoming phone calls, respond to emails, and ensure the appropriate people receive all relevant information.
• Ordering payoffs.
• Manage incoming and outgoing mail and handle deliveries.
• Verbally confirm wire instructions.
• Provide administrative support to other team members with data entry, paperwork, photocopying, etc., when needed.
• Schedule appointments and ensure the business calendar is accurate and up-to-date.
• Confirming appointments, rescheduling appointments, and opening new client files.

• Possesses strong customer service skills, interpersonal skills, organizational skills, and time management skills.
• Exhibits working knowledge of Microsoft Office and basic computer skills.
• High school graduate, G.E.D. recipient, or equivalent.
• Well‑versed in taking telephone calls and handling stressful situations.
• 2+ years of front desk receptionist experience or related job experience preferred.
• Bilingual:
  Must speak English and Spanish fluently.

Grimaldi Law Firm is a fast‑growing, mission‑driven firm that supports families through life’s biggest decisions, offering services from estate planning to real estate closings. We also provide customized estate and trust solutions.