Sr. Executive Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time, Aventura, FL

Salary Range: $90,000 - $120,000 annually

Miami, FL
On-Site
Full-Time

This is not a typical Executive Assistant role. You will serve as the trusted partner and operational backbone of our CEO. This role goes far beyond traditional administrative support. It requires someone who thinks strategically, communicates with precision, and operates with a high degree of professionalism, discretion, and a genuine 10X mindset.

You will be the connective tissue between the CEO and the broader organization – managing their schedule, travel, communications, live event logistics, and personal operations – ensuring nothing falls through the cracks and that they are always positioned to lead, perform, and close at the highest level.

If you see executive support as a strategic function, not just a job – and you take pride in being the person who makes everything run – this role was built for you.

• You need rigid 9‑5 boundaries. Evenings, weekends, and short‑notice travel are real expectations – not occasional exceptions.
• You wait to be told what to do. Our CEO needs a partner who operates three steps ahead, takes ownership without being asked, and arrives with solutions.
• High‑intensity environments stress you out. This office moves fast. You need to thrive in that, not just tolerate it.

Executive & Calendar Management

• Own and manage a complex, high-volume executive calendar with zero margin for error – proactively resolving conflicts and prioritizing based on business goals.
• Serve as a decisive gatekeeper for all meeting requests – approving, declining, or redirecting based on executive priorities, not just availability.
• Maintain a running brief on daily priorities, pending decisions, and upcoming commitments to ensure the CEO walks into every room ready.

Travel & Private Aviation

• Manage all domestic and international travel logistics end‑to‑end, including private aircraft scheduling, ground transportation, hotel accommodations, contingency planning, and detailed itineraries.
• Maintain relationships with aviation vendors, FBOs, and hospitality providers to deliver seamless, premium‑level service.
• Ensure complete, up‑to‑minute travel packages with accurate expense reporting upon return.

Live Event Support

• Provide on‑site executive support for a minimum of 20 live events per year, including weekend events.
• Coordinate event‑day logistics for executive appearances, speaking engagements, meet‑and‑greets, and VIP interactions.
• Serve as the primary point of contact backstage and on‑site, managing schedule adherence and real‑time problem resolution.

Personal Operations & Expense Management

• Handle personal scheduling, supply ordering, errands, and ad‑hoc personal requests with the same professionalism applied to business tasks.
• Ensure all personal and professional expense reporting is completed accurately and on time.

Social Media & Brand Collaboration

• Support content capture, coordination, and scheduling in alignment with brand campaigns and the marketing team.
• Assist in managing executive social media activity including draft reviews, posting schedules, and coordination with the digital team.
• Monitor brand‑relevant activity and surface key opportunities or issues requiring executive attention.

• Screen, prioritize, and draft executive correspondence with a professional, on‑brand voice.
• Serve as a communication bridge between the CEO and internal departments, external partners, clients, and media – ensuring the right people have the right information at the right time.
• Maintain strict confidentiality across all executive communications, business matters, and personal information.

• Prepare agendas, briefing documents, and presentations that set the CEO up for success in every meeting and engagement.
• Take clear, structured notes during executive meetings; own action item tracking and follow‑through…