Executive Assistant - Commercial

Provide high-level administrative and operational support to senior leaders within the commercial organization. This role is responsible for optimizing executive effectiveness through proactive calendar management, strategic travel coordination, meeting preparation, expense management, project coordination, and support of sales initiatives. The ideal candidate thrives in a fast-paced environment, anticipates leadership needs, and serves as a trusted business partner to executives across Sales, Business Development, and Marketing.

• Serve as a strategic administrative partner for Sales Leadership, enabling executives to operate efficiently and effectively
• Manage day-to-day business activities for assigned executives, including complex calendar management, prioritization of meetings, and coordination across multiple time zones
• Arrange detailed travel itineraries, meeting logistics, and communications for internal and external meetings, conferences, and client events
• Partner with internal teams, including Marketing and Corporate Support to coordinate meetings, broker events, and conferences
• Provide onsite support for commercial events, conferences, and leadership meetings as needed
• Prepare executive materials including presentations, Salesforce reports, event reports, and follow-up action items
• Track deliverables and action items from leadership meetings to ensure timely completion and alignment with business priorities
• Manage professional communications on behalf of executives
• Assist in preparing proposals, broker presentations, and other sales support materials in partnership with business stakeholders
• Process and complete expense reports in accordance with company policies and deadlines
• Coordinate and support special projects, project timelines, and key deliverables for the commercial leadership team
• Facilitate communication between internal departments and external broker or client partners, maintaining professionalism, confidentiality, and strong relationship management
• Maintain awareness of executive priorities and proactively identify scheduling conflicts, urgent matters, and follow-up needs
• Handle confidential business information with a high level of discretion and professionalism
• Provide backup support to other administrative team members as needed
• Perform additional duties and special assignments as required

• 5+ years of executive administrative support experience, preferably supporting leaders in Sales, Business Development, or Commercial Operations
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Power Point
• Experience with Concur for travel and expense reporting
• Proven ability to manage multiple executive calendars and priorities across a remote, fast-paced environment
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities
• Excellent verbal and written communication skills with the ability to draft professional executive correspondence
• Strong interpersonal skills and ability to build collaborative relationships with executives, internal stakeholders, brokers, and external partners
• Demonstrated ability to maintain confidentiality and exercise sound judgment
• High level of initiative, adaptability, and proactive problem-solving skills
• Ability to anticipate leadership needs, think ahead, and independently manage work with minimal supervision
• Project coordination experience with the ability to track deadlines and follow through on deliverables
• Professional presence with a service-oriented mindset and strong executive support acumen

• Experience with Salesforce or other CRM platforms preferred

Based on relevant market data and other factors, the anticipated hiring range for this role is $68,000 to $78,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short‑term incentive eligible. Incentive amounts will vary by individual and business goals.

We are committed to fair and equitable compensation practices. The final…