Project Coordinator

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Full Time Cocoa, Fl, Cocoa, FL, US

15 days ago Requisition

We’re looking for a multitasking mastermind to keep projects organized, on track, and running smoothly.

Lotane & Associates, P.A. is a debt collection and subrogation law firm located in Cocoa, FL. LA has been practicing in Brevard County since 1979, and we represent clients for Florida debt recoveries and Insurance Subrogation. Our clients include insurance carriers, hospitals, credit unions, banks, physician practices, and commercial companies. Our lawyers and staff are committed to recovering bad debts and collecting losses for our clients.

We love and appreciate our team and are heavily invested in our community. At LA, we are Client-Minded and Community-Centered!

Lotane & Associates is looking for a highly organized Project Coordinator to help manage and track a large number of internal projects across our  boards, including a large IS Team board and a separate board tracking approximately 50 automation and bot-related projects. This is not a technical developer role and does not require legal experience. We will provide direction, project priorities, and instructions.

The right person will turn those instructions into organized tasks, assigned responsibilities, due dates, timelines, follow-ups, and status updates. The ideal candidate is someone who naturally enjoys creating order from complexity. You need to be dependable, organized, detail-oriented, comfortable holding team members accountable for assigned tasks and deadlines. This position is in-office, not a remote opportunity. Working schedule operates Full-time, Monday-Friday, with weekends off.

• Organize and maintain  boards, ensuring they remain accurate, up to date, and easy to navigate across all active projects.
• Track project statuses, deadlines, assignments, and next steps across many concurrent projects.
• Create and update timelines, Gantt charts, dashboards, and project tracking views for leadership visibility.
• Assign tasks to the appropriate team members based on direction from leadership and follow up to ensure on-time completion.
• Monitor project progress and proactively identify missing stakeholders, assignments, deadlines, approvals, or next steps before they become issues.
• Prepare project status reports and summaries for leadership.
• Communicate project risks, overdue items, and roadblocks in a timely manner.
• Maintain visibility across multiple projects simultaneously while ensuring tasks and deadlines remain on track.
• Create, maintain, and update Standard Operating Procedures (SOPs).
• Develop checklists, workflows, and process documentation.
• Convert verbal and written instructions into organized procedures and actionable tasks.
• Identify opportunities to improve efficiency and consistency across processes.
• Maintain spreadsheets, reports, dashboards, and project metrics.
• Perform other duties and special projects as assigned.

• High school diploma or GED required.
• Bachelor's degree in business administration, Communications, or a related field preferred.
• Associate's degree or administrative training combined with relevant experience will be considered.
• 1–3 years of experience in an administrative, coordinator, project assistant, or operations support role required.
• Excellent organizational and time management skills with the ability to manage many projects simultaneously.
• Strong attention to detail and ability to take direction and carry it out accurately.
• Clear written and verbal communication skills.
• Comfortable using  or willing to learn quickly; experience with Asana, Trello, Click Up, or Smartsheet a plus.
• Experience creating timelines, dashboards, task lists, or project trackers preferred.
• Proficient in Microsoft Office (Word, Outlook, Excel); strong computer skills overall.
• Reliable, proactive, deadline-focused, and able to follow through without repeated reminders.

We’re looking for a proactive team player who takes ownership of their…