Proposal Coordinator; Hybrid

Job Description

The Proposal Coordinator provides support to Proposal Managers on Government and Commercial procurement efforts. The Proposal Coordinator performs a variety of duties and support functions for the proposal and capture teams. Tasks include scheduling status calls and reviews; creating and maintaining SharePoint sites; managing B&P code setup and reporting; and assisting with document production and desktop publishing (DTP).

• Using advanced MS Word features, create solicitation-specific templates and formats for all response documents
• Participate in proposal planning meetings to gather and communicate information concerning document layout and production process
• Schedule and coordinate status meetings, calls and color reviews in coordination with the proposal manager
• In coordination with the Proposal Manager, prepare documents/proposals for review/final submission (formatting in MS Word)
• Communicate with vendors to secure supplies and assure on-time completion of document reproduction
• Create SharePoint sites and ensure currency of all solicitation and proposal documents
• Perform administrative services in support of proposal and business development activities
• Support updates and maintenance of proposal content library, including past performance descriptions, employee resumes, and proposal templates
• Provide formatting and production support of proposal submissions
• Ensure compliance with RFP font, type size, margins, and other proposal format and page limitation requirements
• Support for submission of sources sought responses, white papers, capability briefings as requested

• 3 or more years of proposal coordinator or related relevant business development experience
• Ability to read, interpret and follow specific RFP instructions
• Ability to navigate Gov Win, FBO/SAM.gov and other procurement sites and tools
• Familiarity with industry standard proposal processes (Shipley, etc.)
• Familiarity with AI tools and search/prompt functions
• Expert capability in MS Office suite, SharePoint, Salesforce and Adobe CS
• Strong attention to detail and ability to prioritize work in a fast-paced environment
• Proofreading skills and attention to formatting and design details
• Excellent time management, organization skills and attention to detail
• Excellent written and verbal communication skills

• Bachelor’s degree desired
• Experience working in a Business Development Organization

• Work is normally performed in a typical interior/office work environment. Work involves sitting and standing for prolonged periods of time.
• Ability to lift up to 15 lbs.

Acuity International is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration without regard to race, color, sex, national origin, age, protected veteran status, or disability status.