Procurement Specialist

Position Summary The Procurement Specialist is responsible for sourcing, purchasing, and managing materials, equipment, supplies, and vendor relationships to support facility maintenance and operational projects. This role ensures cost-effective purchasing, timely delivery, contract compliance, and inventory management while maintaining high-quality standards and supporting company operational goals.

Key Responsibilities Source and procure maintenance supplies, equipment, tools, and subcontractor services

Develop and maintain relationships with vendors and suppliers

Request and evaluate bids, quotes, and proposals

Negotiate pricing, contracts, and delivery schedules

Create and process purchase orders and track order status

Monitor inventory levels and coordinate replenishment needs

Ensure compliance with company procurement policies and budget guidelines

Maintain procurement records, vendor files, and purchasing documentation

Coordinate with operations, project managers, and accounting departments

Resolve vendor issues related to pricing, delivery, shortages, or quality concerns

Analyze purchasing trends and identify cost-saving opportunities

Assist with contract administration and vendor performance evaluations

Support emergency and time-sensitive purchasing requests for facility operations

Bachelor’s degree in Business Administration, Supply Chain Management, Procurement, or related field preferred2–5+ years of procurement, purchasing, or supply chain experience

Experience in facility maintenance, construction, HVAC, electrical, plumbing, or related industries preferred

Strong negotiation and vendor management skills

Knowledge of purchasing procedures and inventory management

Proficiency in Microsoft Office Suite, especially Excel Experience using procurement or ERP software systems preferred

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Ability to work in a fast-paced environment and meet deadlines

Detail-oriented with strong analytical and problem-solving skills

Knowledge of budgeting and cost control practices

Valid driver’s license may be required

Preferred Qualifications Experience working with maintenance vendors and subcontractors

Familiarity with OSHA and facility compliance standards

Bilingual English/Spanish is a plus

Experience with invoice reconciliation and accounts payable coordination
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