Finance & Grants Specialist

Description

Job Title: Finance and Grants Specialist

Salary: $22-25 per hour

Hours: 40 hours per week;
Non-Exempt

Benefits: Benefits package includes Medical, Dental, Vision, 401 (k) Plan, and more.

Reports to: Finance Manager

Location: 607 N. 7th St., Ft. Pierce, FL 34950

Boys & Girls Clubs of St. Lucie County takes changing the lives of youth to heart. We go above and beyond to ensure that every youth who walks through our doors has a world-class club experience that provides them with the opportunity for a GREAT FUTURE
!

The basic functions of the Finance and Grant Specialist are to process the day-to-day Grant and accounting tasks. This position involves processing daily financial tasks and providing analytical support for reporting purposes. These efforts are essential for guiding management in making informed business decisions aimed at achieving key objectives on a weekly, quarterly, and monthly basis.

The duties and responsibilities are, but not limited to:

Accounts Payable:

• Process incoming mail concerning billing and invoicing
• Review, code, and process vendor invoices and expense reports for accuracy and proper authorization
• Credit card reconciliation, receipt tracking, and weekly check runs
• Reconcile vendor statements and resolve discrepancies or billing issues
• Maintain organized and up-to-date A/P records and documentation
• Communicate effectively with vendors and internal departments regarding payment status

Accounts Receivable:

• Depositing checks, recording deposit entries, and preparing invoices promptly
• Post incoming payments to appropriate customer accounts and monitor accounts for overdue balances
• Maintain detailed records of customer interactions and payment arrangements
• Generate and distribute regular aging reports to management

General Finance:

• Assist with monthly and year-end account closing
• Performs general ledger account analysis
• Coordinates and prepares for audits
• Balance accounts by reconciling entries in a timely fashion
• Maintain historical records

Grant Administration

• Running Monthly/quarterly grant reporting, time card computation
• Bills and submits paperwork for reimbursement promptly
• Ensures proper documentation is collected to demonstrate compliance with grantors
• The grant administrator is the contact for Ops, the grant writer, and Finance
• Independently able to provide a variety of administrative guidance and grant-related
• Developing complex grant submissions and performing budget forecasting
• Performs grant closeout functions such as reconciliations and financial status reports
• Manages and supports the grant requirements and implementation for the organization
• Assist with preparing and submitting reports, invoices, including quarterly reports by required/established deadlines, including revenue and expenditure reporting
• Receives, reviews, prepares, and/or submits a variety of documents such as requisitions, grant requests, reports, reimbursement requests, budget documents, professional journals, correspondence, etc.
• Copying, scanning, filing, and obtaining signatures for various grant programs
• Finds any potential inconsistencies and resolves them promptly

OTHER DUTIES & RESPONSIBILITIES

Actively participate in mandatory Club training and All Staff meetings

Occasionally, may be required to work special events promoted by the organization

Support other projects as needed

Work closely with the Finance Manager and Comptroller

Complete any additional assignments as requested by Management

Must submit to and pass Level 2 background screening through the Florida Department of Children & Families.

Must pass pre-employment drug test

Current CPR/First Aid certification preferred.

Associate Degree, two or more years of accounting or finance experience, or equivalent combination of education and experience, preferably in a non-profit environment.

Sage Software experience is desired

• Working experience in accounts payable, accounts receivable, & G/L
• Proficiency with Excel
• Sage Intacct knowledge desired
• Strong attention to detail
• Strong organizational and analytical skills
• Ability to manage multiple projects simultaneously
• Ability to calculate figures and amounts, such as discounts, interest, and percentages
• Strong oral and written communication skills
• Self-starter with the ability to work in a fast-paced environment with critical deadlines
• Ability to interact with all levels of management and team members

Proficiency with Microsoft Office Applications

• Ability to consistently meet all deadlines

TRAVEL

Some travel may be required for training and/or other business purposes.

Our offices, neighborhood clubhouses, and school-based clubs are fast-paced work environments and are strategically located in areas of St. Lucie County where youth need us most. Based on the organization's needs, flexibility to work different schedules and work in different locations in St. Lucie County is required due to changing…