Accounts Payable Specialist

At Piab Group we improve our customers' productivity, sustainability, and safety through evolving industrial automation and have done so since 1951. We believe in an automated world where no resources are wasted, and no humans are injured. With annual sales of ~3 billion SEK and more than 1400 employees, Piab is a global organization, serving customers in more than 100 countries from a vast network of subsidiaries and channel partners.

Since 2018, Piab Group has been owned by Patricia Industries, part of Investor AB

Piab serves a wide range of industries, including e-commerce logistics, food and beverage, pharmaceuticals, and automotive, providing innovative vacuum automation solutions tailored to each sector.

You can expect the following with us:

Innovative Culture: Be part of a team that thrives on creativity and innovation.

Global Impact: Work with a company that is a world leader in vacuum transport solutions.

Global Presence: Piab has 25+ sales offices and over 900 partners worldwide, ensuring a vast network and global reach

Sustainable Vision: Contribute to an automated world, promoting safety and efficiency.

Professional Growth: Access opportunities for continuous learning and career advancement.

Diverse and Inclusive: Join a workplace that values diversity and fosters an inclusive environment.

Stable employer: As part of Patricia Industries and connected to the Wallenberg family, Piab benefits from strong support and a commitment to long-term growth and sustainability.

Job mission

The AP Specialist is “hands-on” and responsible for Accounts Payable processing and also assist with other accounting tasks assigned by Site Accounting Lead. Performs other related duties as required.

Key responsibilities

• Invoice Processing:
  Receive, code, and enter supplier and vendor invoices accurately into the accounting system (e.g., matching against purchase orders and receiving notes).
• Vendor Management:
  Serve as the primary point of contact for vendor billing inquiries, statement reconciliations, and dispute resolution.
• Communicating with vendors and internal departments to resolve invoice or payment issues.
• Payment Execution:
  Prepare and process batches for checks, ACH, and wire transfers in a timely manner according to established credit terms.
• Supporting the onboarding of new vendors by obtaining proper documentation.
• Reconcile company credit cards.
• Process Employee Expense Reports
• Audit and Compliance:
  Protect company assets by ensuring compliance with corporate procedures.
• Month-End Support:
  Assist the Site Accounting Lead with month-end reporting and reviewing the aging reports.
• Additional duties as assigned by the Site Accounting Lead.

In this role you are required to act accordingly to the Piab Code of Conduct and know and follow the Piab values, mission and routines. This role acquire travel to both Piab and external parties’ global destinations when applicable.

Key interfaces

AP Specialist reports to the Site Accounting Lead. AP Specialist works closely with the other members of the Organizational Team and other departments central to the company as well as representatives of Piab.

Skills and abilities

• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills
• Excellent organizational skills and attention to detail
• Strong analytical, critical thinking, and problem-solving skills
• Strong ability to influence and collaborate
• Proficient with Microsoft Office Suite or related software
• Experienced with ERP systems; working knowledge of Genuis ERP a plus but not required
• Proficient with good accounting practices
• Quickly understands and analyzes complex issues and problems; comes up with sound and rational judgements
• Demonstrates specialist knowledge and expertise in own area; participates in continuous professional development
• Communicates in a clear, precise, and structured way; speaks with authority and conviction; presents effectively
• Co-operates well with others; shares knowledge, experience, and information; supports others in the pursuit of team goals

Experience and educational background

• Associates Degree or Equivalent Certification
• A minimum of 3 years of accounting experience is required.
• Experience in a manufacturing environment a plus but not required

Work Environment and Physical Demands

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Travel

• No regular travel

Work Remotely

• No

Job Type

• Permanent

FLSA Status

• Non Exempt

This is what our employees say about us:

At Piab, I have the chance to leave my own footprint. The low hierarchy means my ideas are heard and valued. #LoveWhereIWork

Disclaimer:

Piab Group provides equal employment opportunities to all applicants and employees. No person is to be discriminated against in any aspect of the employment relationship due to race, religion, colour, sex, age, national origin, disability, citizenship status, marital status, veteran status, or any other reason prohibited by law.