Accounts Payable

Description

Integrated Care for Greater Health (ICGH)
Location: Hickory, North Carolina
Department: Finance / Accounting
Reports To: Controller
Employment Status: Full-Time
Classification: Non-Exempt

Integrated Care for Greater Health (ICGH) is seeking an organized, dependable Accounts Payable (AP) Specialist to join our team in Hickory, NC
.

The AP Specialist is responsible for processing invoices, maintaining vendor accounts, coordinating approvals, reconciling statements, processing payments, maintaining accurate financial documentation, and helping ensure expenses are properly coded and supported.

Because ICGH operates multiple behavioral health programs, facilities, and service locations, this position must be comfortable managing a high volume of invoices and communicating with program leadership, vendors, and administrative staff across the organization.

• Receive, review, code, and enter vendor invoices into the accounting system.
• Verify invoices for accuracy, appropriate documentation, and proper authorization.
• Route invoices to appropriate managers or department leaders for approval.
• Ensure expenses are assigned to the correct program, department, facility, grant, or cost center.
• Prepare and process scheduled vendor payments.
• Maintain accurate records of payments, invoices, credits, and outstanding balances.
• Monitor accounts payable aging and identify overdue or unresolved invoices.
• Reconcile vendor statements and research discrepancies.
• Identify duplicate invoices, duplicate payments, incorrect charges, or unusual transactions.
• Maintain W-9s and other required vendor documentation.
• Assist with year-end vendor reporting and 1099 preparation.

• Establish and maintain vendor records.
• Verify vendor information before adding or modifying vendors in the accounting system.
• Respond to vendor questions regarding invoices and payment status.
• Research billing discrepancies and coordinate corrections with vendors.
• Maintain organized vendor contracts, invoices, statements, and supporting documentation.
• Escalate significant billing or payment issues to the Controller.

• Work with department and program leaders to obtain missing invoices, receipts, approvals, and supporting documentation.
• Review purchases to ensure required documentation is received.
• Assist with reconciliation of company credit cards and organizational purchasing accounts.
• Track recurring expenses and identify unusual changes in monthly charges.
• Assist with tracking expenses by facility and program.
• Maintain documentation needed for audits, grants, payer reviews, and financial reporting.

• Follow ICGH purchasing, approval, and accounts payable procedures.
• Maintain separation of duties and appropriate internal financial controls.
• Protect confidential employee, vendor, patient, and organizational information.
• Maintain complete documentation supporting financial transactions.
• Assist with internal and external financial audits.
• Support corrective actions when documentation or approval requirements are not followed.
• Immediately report suspected duplicate payments, fraudulent invoices, unauthorized purchases, or other financial irregularities.

• Process approved invoices and payments.
• Review outstanding invoices awaiting approval.
• Follow up with managers regarding missing documentation.
• Review vendor balances and upcoming payment obligations.
• Reconcile vendor statements as needed.
• Review AP aging for overdue or disputed balances.
• Provide the Controller with significant outstanding AP issues.

• Complete AP reconciliation for month-end close.
• Verify invoices and payments…