Category Sales Administrative Assistant

Accountabilities

To provide administrative support as needed and directed by the Category Sales Manager(s).

• Input critical data into the buying system as required; includes new items, price changes, promotional deals, and ad projections.
• Support 700+ customers, vendors, brokers, and co-workers as needed.
• Answer customer telephone calls, emails, and faxes in a proper manner. Answer questions, take messages, and handle requests. Ensure phones are always covered.
• Enter data into the system as required.
• Support two or more Category Sales Managers.
• Compile reports and email correspondence. Communicate with vendors and customers as needed.
• Update customer information in MDI InTouch, including weekly news, ads, new items, eShows, and product recalls.
• Responsible for processing credits, handbills, purchase orders, deal information, billbacks, related paperwork, faxing, and phoning when necessary. Facilitate Food Show by creating and maintaining flyers and vendor information.
• Maintain organized, up-to-date filing systems for vendor information.
• Utilize Excel, OnDemand, Biceps, HDInsight, mainframe, etc. to compile reports. Email correspondence and communicate with vendors and customers as needed.
• Provide daily backup and support to others in the Marketing Department.
• Perform other tasks as necessary and requested.

Desirable

Qualifications:

• Associate degree or equivalent experience preferred.
• Proficient with Excel and Word.
• Excellent data entry and communication skills.

Ability to work with little supervision, anticipate situations before they arise, and develop solutions. Strong problem‑solving skills, ability to meet deadlines and handle pressure.

• Strengths in multi‑tasking and good organizational skills. Able to work for more than one person at a time. Ability to learn quickly and adapt to a changing and challenging environment.
• Flexible working hours.
• Able to handle confidential information.