Bookkeeper and Data Manager

Starting Date: Jul 1, 2026

HICKORY CITY SCHOOLS JOB DESCRIPTION

JOB TITLE: BOOKKEEPER AND DATA MANAGER

FLSA STATUS: NON-EXEMPT

GENERAL STATEMENT OF JOB

Under general supervision, the School Data Manager/Bookkeeper is responsible for maintaining accurate and efficient student data records and financial records to support the effective operation of the school. This position provides a means of extensive student data accounting accessible through a wide variety of reporting capabilities while also ensuring proper financial accounting, payroll administration, and compliance with state and local regulations.

The employee performs clerical, data management, and bookkeeping functions; assists with office operations; and serves as a liaison between the school, district finance office, and external agencies as required. Reports to the school principal.

This position is for 11.5 months of employment and 40 hours per week.

• Reports daily and period attendance and generates parent notification letters.
• Compiles and submits state and local reports, but not limited to student attendance, Exceptional Children headcounts, and Principals’ Monthly Report (PMR).
• Registers new students, manages student transfers, and processes withdrawals, ensuring records are updated and transferred appropriately.
• Manages input of student grades, assessment data, and achievement records into the student information system; prints report cards and other required reports.
• Oversees student information with guidance from the district coordinator.
• Compiles student discipline reports as required.
• Produces tardy and attendance reports, and manages documentation for excused absences (doctor, dentist, court notes).
• Assists the administration in developing the master schedule for teachers and students.
• Attends training sessions related to student information systems and data software modules.
• Ensure accuracy of student data in the student information system.

• Maintains accurate financial records of all school accounts in compliance with applicable laws, policies, and auditing requirements.
• Prepares purchase orders, invoices, checks, and maintains fixed asset records.
• Collects, receipts, and deposits all student fees, fines, and funds on a daily basis.
• Prepares monthly, quarterly, and annual financial reports, including sales tax and audit reports.
• Monitors budgets and account balances to ensure expenditures are within approved limits and deadlines.
• Processes reimbursements, travel expenses, and other financial transactions.
• Receives, verifies, and distributes incoming shipments and maintains inventory as required.
• Prepares and maintains monthly payroll for all school employees; serves as liaison with district payroll and finance departments.
• Maintains confidentiality of all financial and personnel records.

• Answers telephone calls and assists in the operation of the school office as needed.
• Gathers, compiles, and summarizes data and prepares reports and spreadsheets as requested.
• Assists with special projects and other clerical duties assigned by the principal.
• Responds to inquiries and requests for information from staff, parents, and community stakeholders.

Graduation from high school with preference given to an Associate’s degree or higher in bookkeeping, accounting, computer science, or a related field. Two years of experience in clerical, bookkeeping, or data management work involving the use of computer-driven word processing, spreadsheet, and file maintenance programs, or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Must be eligible to be bonded.

• Requires light physical work; must be able to lift up to ten pounds.
• Must be able to sit at a computer for extended periods of time.

• Ability to communicate effectively with staff, students, parents, and external agencies. Ability to provide clear instructions, assignments, and directions.

• Ability to read and prepare complex forms and reports.
• Ability to prepare spreadsheets, data reports, and financial records accurately.

• Ability to apply common sense understanding to carry out written and oral instructions.
• Ability to problem-solve and use independent judgment in non-standardized situations.

• Ability to utilize mathematical formulas; add, subtract, multiply, and divide accurately.
• Ability to apply accounting techniques and practices.

• Ability to work under moderate to high stress levels.
• Ability to maintain confidentiality, professionalism, and effective working relationships.

• Thorough knowledge of student information systems and financial management…