Facilities and Fleet Coordinator On-Site

Benefits

• Competitive pay and benefits, including Day 1 Health & Wellness Benefits, Employee Stock Purchase Plan, 401K Employer Matching, Education Assistance, Paid Time Off, and much more
• Growth opportunities performing essential work to support America’s food distribution system
• Safe and inclusive working environment, including culture of rewards, recognition, and respect

We Deliver the Goods:

The Facilities Coordinator role is a key administrative position focused on keeping operations running smoothly. The role manages vendor communications, processes invoices, and tracks equipment data, serving as the central hub between maintenance technicians and Fleet and Building Managers.

• Review, code, and process vendor invoices for building repairs, parts, and fleet services, ensuring accuracy before forwarding to accounts payable.
• Create, track, and close out maintenance work orders within the company database, ensuring all labor and parts are properly documented.
• Maintain digital and physical files for Fleet equipment fuel usage, parts costs, inspection reports, and fleet washing logs. Along with Building costs and damage tracking.
• Accurately enter and track tire inventory data, including incoming shipments, current stock levels by size/tread, and outgoing tires issued to specific vehicles.
• Perform regular physical audits of parts and tire inventory to reconcile system data with on-hand stock.
• Log maintenance history, preventative maintenance (PM) compliance, and equipment mileage into the computerized management system.
• Assist the Fleet and Facilities Manager with preparing routine reports, tracking department budgets, and ordering general office or shop supplies.
• Other relevant duties as assigned.

Required

Education:

High School Diploma/GED or Equivalent Experience. Associate's Degree/2-Year Technical.

Work Experience:

6 Months - 1 Year.

• Must be able to perform various physical tasks include pushing a cart, bending and squatting on a regular basis when restocking product
• Must have excellent organizational skills with an eye for process improvement
• Must have good computer literacy – the role requires use of many web-based tools to order supplies and inventory
• Must be customer service oriented, with the ability to interface with various stakeholders, have a positive attitude, and be up for any task
• Intermediate Microsoft Office skills strongly preferred, including MS Word, MS Excel, MS Outlook, MS Teams