Director of Parish Administation

Senior Administrative Coordinator

Supervision and oversight of the business functions of the church

Finance, Budget, Payroll/Benefits, and Development

Communications and Content, including brand management, website, and social media

Facilities Management

Preschool Operations

Ministry Coordination and Hospitality

Manage the recruitment and utilization of volunteers in support of administrative tasks and special projects

Prepare for and lead Staff Meetings, noting action items, required resources, and the person(s) responsible for follow-through

Maintain church membership, active participation, and attendance records

Manage the Parish Registry of:

Pastoral Acts: baptisms, confirmations, weddings, and funerals

Membership: baptized, confirmed, and received as new members (by transfer or affirmation of faith)

Removal from membership: transfers to other congregations, death, inactivity, and/or statistical adjustments

Active participation (received Holy Communion, contributed, and/or attendance)

Roster of inactive members

Manage membership directory software (Shelby Next)

Oversee record management of attendance and statistics to include worship attendance and participation in Faith Formation

Oversee visitor tracking and reception of new members:

Track visitors and prospective members (gather names and contact information) for follow-up by the Evangelism Team and Pastors

Prepare invitations to prospective members to attend a New Disciples class, assemble new member packets, and complete administrative tasks for the reception of new members

Lead Human Resources

Supervise the performance of all employees (and volunteers) within the Parish and Staff Administration areas

Maintain personnel records in coordination with Personnel Committee

Organize and implement cross-training for administrative staff

Oversee and manage time clock and payroll systems

Manage or delegate the management of staff vacation, continuing education, and sick/personal days off

Be the point of contact for issues related to harassment, injuries on the job, etc.

Oversee and coordinate registration and payment for retreats and special events with appropriate staff

Manage master calendar and coordinate facility use

Congregation Council and Endowment Foundation Board Meetings

Ministry Teams and Committee Meetings

Outside Groups

Special Events

As a member of the senior leadership team, collaborate, develop, and execute plans that support church ministry programs and effective business operations

Maintain awareness of overarching plans for all programs and departments

Take notes at Senior Staff meetings to capture action items, required resources, and person(s) responsible for follow-through

Facilitate strategic planning and implementation. Support the Senior Pastor by tracking strategic goals and "Big Rock" projects, clarifying various plans of action, tracking progress, and celebrating successful execution/completion