Facility Assistant Manager – Hicksville, Broadway

Responsibilities

• works under the supervision of the Facility Manager in the operation and maintenance of commercial office Facilities
• assists in the resolution of Facilities maintenance issues
• addresses safety and operational matters in a timely manner
• schedules work and services, and records keeping necessary for the proper functioning of the property
• acts as liaison between Facilities occupants/tenants and Facility Manager for work requests
• monitors and maintains physical management of the structures, equipment, and outdoor areas of the Facilities
• writes work orders for Maintenance Mechanics
• drafts memos and/or makes calls to occupants/tenants related to Facilities issues
• schedules and participates in 24-hr emergency coverage in the Facilities
• assists in the establishment, implementation and monitoring of a workplace safety program
• assists the Facility Manager in preventative maintenance scheduling
• keeps abreast of changes to internal occupant space assignments

• Education level required:
  High School / High School Equivalency (GED, HiSET, TASC) / Foreign Equivalent
• Minimum experience required: 4+ Years in Facilities or real estate operations
• Experience in administrative office practices and procedures
• Experience in coordinating and scheduling required
• Knowledge of safety procedures as related to Facilities management functions
• Knowledge of Facilities structures and general facilities maintenance
• Strong verbal, written and interpersonal communication skills
• PC literate with proficiency in Microsoft Office, Word, Excel, Outlook
• Exceptional organizational, prioritization and follow‑up skills
• Excellent research and analysis skills
• Knowledge of basic office practices and procedures
• Strong customer service skills
• Ability to manage multiple tasks simultaneously and meet established deadlines.

Demonstrates expertise in Facilities Management, including maintenance coordination, safety program implementation, and effective communication with tenants. Proficient in administrative practices and skilled in managing multiple tasks to ensure operational efficiency.