Administrative Assistance - Sales Support (Hercules

Administrative Assistant

WASH is a company that our customers depend on to keep them going so they can provide valuable services to their clients across USA and Canada (Coinamatic Inc. and Park Smart Inc). We strive to build a sense of purpose and achievement in the work we do while staying true to the DNA of our core values. We value our people and encourage the development of talented and motivated employees to support the continued performance and growth of our diverse operations.

We have been the foundation of many successful careers. At our core we are an innovation driven, fast-paced team environment with a high performance culture. If you are looking for a career that will challenge and engage you, is focused on customer care and quality service, then WE are the company for you. We invite you to bring your passion and experience to our team!

We are currently seeking a full-time administrative assistant to work within the sales department at our office in Hicksville, NY. The assistant will support a team of sales account executives, typing sales proposals and handling other related supportive responsibilities within the department, including UPS mailings, filing, preparation of sales folders for board meetings, and email customer follow-up mailings. This is an 8AM – 5PM position working with approximately 2 sales account executives.

Estimated Salary: $25.00 to $33.00 per hour based on qualifications and experience. Actual compensation will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, and responsibilities.

What you will do:

• Use of company templates for proposals in order to maintain a sense of consistency within the department and ensuring that all relevant and required information is included.
• Ensuring that sales proposals and contracts are consistent, complete, and prepared according to company and client instructions, and sent on-time.
• Responsible for handling multiple revisions, edits and re-edit proposal sections as required by sales team and senior management.
• Review requests for proposal (RFPs) to determine the information needed for specific proposals.

What we are looking for:

• A High School degree and some college or business school coursework is preferred or comparable work experience.
• Relevant experience in a fast-paced department, dealing with sales force and the ability to assist and provide immediate assistance in typing sales proposals and sales/marketing support.
• Organization, detail oriented and multi-tasking skills
• Ability to work independently and with little supervision
• Proficient with MS Office applications (Excel, Word, PowerPoint)
• Excellent verbal and written communication skills
• High-energy, flexible, self-starter, hands-on, comfortable working with little supervision after initial training period.

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