Assistant Director of Business Services

The Assistant Director of Business Services within the Business Office at High Point University is responsible for overseeing the Accounts Payable and Contracts and Procurement functions of the University, including direct supervision of the Manager of Contracts and Procurement and the Manager of Accounts Payable.

The Assistant Director administers the University’s Travel Card program and HPU Health’s e-procurement system (Dentira). This position also assists with setting up business services for both the University and HPU Health LLC, encompassing banking, merchant services, and declining balance services (Passport), and manages AP-related tax reporting and administrative support functions.

The Assistant Director evaluates business processes, maintains internal control policies and procedures, and ensures compliance with policies.

The Assistant Director reviews and/or performs accounting activities related to month-end and year-end financial closings.

QUALIFICATIONS:

Education, Experience, and Training:

A bachelor’s degree in accounting, business, or a closely related field from an accredited college or university is required.

Five or more years of experience in accounting, business operations, or a closely related field is required.

Three or more years of supervisory experience is required.

Experience in higher education or a non-profit environment is preferred.

Knowledge, Skills, Ability:

Strong commitment to the mission of High Point University.

Superior customer service skills and the willingness to go above and beyond for the customer, both internal and external, while ensuring customer satisfaction

Knowledge of accounting systems and general accounting principles, including how daily transactions flow through the general ledger and the impact on financial reporting.

Must have the ability to analyze financial transactions accurately, with a clear understanding of how entries affect the general ledger, trial balance, and financial statements.

Knowledge of general ledger maintenance, accounts payable, contracts and procurement, merchant services, cash receipt processing, fixed assets, and tax reporting, such as NC withholding tax, sales and use tax, occupancy tax, and annual 1099 tax reporting.

Ability to handle confidential information with discretion.

Knowledge and ability to utilize the Internet, Microsoft Office software, ERP software such as Ellucian-Colleague or a related higher education software package, E-Commerce software, such as Unimarket and Dentira, and other software systems such as Perceptive Content, Clarity, Entrinsik Informer, and Blackboard Reporting System.

Ability to perform and excel in a digital environment.

Excellent analytical and problem-solving skills.

Strong interpersonal skills and the ability to work effectively with internal and external personnel.

Ability to work both independently and as a team.

Effective communication skills, both oral and written.

Ability to establish cooperative working relationships with team members and across other departments.

Ability to learn, apply, and communicate policies and procedures positively and clearly.

Strong organizational and time management skills, including the ability to multitask and prioritize competing work responsibilities and deal courteously with numerous interruptions.

Ability to work confidently and competently under tight deadlines.

Ability to quickly analyze situations, consider alternatives, and take an appropriate course of action.

Willingness to perform administrative tasks and/or assist team members with workloads.

ESSENTIAL FUNCTIONS :

Supervises the Accounts Payable function and the Manager of Accounts Payable, who manages the Accounts Payable Assistant, Accounts Payable Specialists, and the Accounts Payable Clerk.

Supervises the Purchasing function and the Manager of Contracts and Procurement, who manages the Purchasing/Receivables Accountant and Procurement Generalists 1 & 2.Ensures staff are trained appropriately to perform their job responsibilities. Monitor work performance for accuracy and completeness, ensuring compliance with established policies and procedures.

Becomes an expert in established AP and procurement…