Payroll Coordinator

We offer a competitive benefits package that includes:

• Medical, dental, and vision insurance
• 401(k) with company match
• Life insurance
• Short-term and long-term disability insurance
• Paid time off
• Paid holidays
• Employee referral program
• Collaborative, team-oriented work environment
• Safety-focused workplace

We are seeking a detail-oriented Payroll Coordinator to join our Payroll and Finance team supporting the accurate and timely processing of payroll for more than 2,000 employees across multiple states.

In this role, you will run weekly payroll, review employee time records, process payroll changes, maintain payroll documentation, resolve payroll discrepancies, and partner with Human Resources, Accounting, and Operations to ensure payroll is processed accurately and in compliance with company policies and applicable regulations.

This is an excellent opportunity for someone with experience in payroll, accounting, bookkeeping, finance, administrative support, human resources, or data entry who enjoys working with numbers, solving problems, maintaining confidentiality, and providing outstanding internal customer service.

• Run weekly payroll for more than 2,000 employees across multiple states, ensuring accuracy, timeliness, and compliance with company policies and applicable federal, state, and local payroll regulations.
• Review employee time records for accuracy, completeness, and required approvals.
• Coordinate payroll documentation with Human Resources, managers, and field leadership.
• Process payroll changes including direct deposit updates, new hires, rehires, pay rate changes, deductions, garnishments, and payroll adjustments.
• Research and resolve payroll discrepancies, employee questions, and timekeeping issues in a timely manner.
• Support prevailing wage payroll processing and compliance requirements.
• Assist with unemployment claims, payroll audits, payroll reporting, year-end payroll activities, and payroll system enhancements.
• Maintain accurate payroll records while protecting confidential employee information.
• Provide exceptional internal customer service to employees and leadership regarding payroll-related matters.
• Partner with Payroll, Human Resources, Accounting, and Operations to ensure payroll processes remain efficient and compliant.
• Assist with additional payroll and accounting responsibilities as assigned.

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.
• Experience in payroll, accounting, bookkeeping, finance, administrative support, or data entry preferred.
• Multi-state payroll experience preferred.
• Construction payroll, prevailing wage, and COINS ERP experience preferred.
• Strong Microsoft Office skills, including Excel, Outlook, and Word.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities while maintaining exceptional accuracy.
• Professional communication skills and a commitment to outstanding internal customer service.

We re looking for someone who brings the following qualities to our team:

• Positive Attitude – Brings energy, professionalism, and a solutions-oriented mindset.
• Exceptional Attention to Detail – Produces consistently accurate work and takes pride in getting every detail right.
• Strong Data Entry & Computer Skills – Comfortable working with payroll systems, spreadsheets, and large volumes of employee data.
• Coachable & Eager to Learn – Open to feedback and motivated to continuously develop professionally.
• Team-Oriented & Collaborative – Works effectively with Payroll, Human Resources, Accounting, Operations, and field leadership.
• High Integrity & Confidentiality – Protects sensitive payroll and employee information with the highest level of discretion.

• Working knowledge of payroll processing principles and payroll best practices.
• Understanding of payroll tax regulations and compliance requirements.
• Strong organizational, analytical, and problem-solving abilities.
• Proficiency with Microsoft Office, especially Excel; experience with…