Accounting Specialist

Agency Dept of the Secretary of State Division Administration Job Classification Title Accounting Specialist (S) Position Number  Grade NC11

The North Carolina Department of the Secretary of State (NC SOS) is the heartbeat of the business community promoting economic growth and protecting the public from financial harm. The Department works with business, banking and legal communities to strengthen our state's economy with a state-of-the-art system of reliable business and governmental records. Plus, we stand as a vigilant guardian against fraud for individuals and businesses alike.

Join us in building a secure and prosperous future!

POSITION NUMBER:  SALARY GRADE: NC11 RECRUITMENT RANGE: $45,431 - $56,197

WORK LOCATION:

Secretary of State/Downtown Raleigh

The Posting Will Close At 11:59 P.M. The Night Before the End Date

This position is assigned to the Financial Section and that section is responsible for budget, purchasing, accounts payable, accounts receivable, payroll, and all other financial activities.

This position will be responsible for transmitting data to financial institutions for daily transactions, reconciling ACH and credit card deposits, miscellaneous deposits, and the daily cash and check deposit for the Department.

The selected candidate will use various financial institutions websites and portals as well as NCFS to process all deposit certifications and journal vouchers. Take the deposit to the bank daily.

Must have the ability to reconcile various financial systems and reports and find any discrepancies that may arise.

This position is also responsible for importing all ACH and check returns in the Departments in-house knowledge base system (SOSKB) to process letters for collections.

Must have the ability to do in-depth research and put data together to dispute chargebacks online in Client Line. The candidate will also contact customers via phone, email, and USPS mail for collection of the debt.

Work with customers to resolve any filing issues as it relates to returned payments.

The chosen candidate must be able to work independently, ability to prioritize duties, be self-motivated, and have excellent communication skills.

Working knowledge of basic accounting principles, governmental fund accounting, and state fiscal policies related to accounts receivable, billing, revenue recognition, deposits, refunds, and collections. Understanding how incoming payments and receivables impact financial reporting and cash flow management.

Skill in using NCFS and related systems to record receivable transactions, apply customer payments, reconcile deposits, and generate AR-related reports such as aging schedules. Skill in using FIORI or similar systems to manage and update customer accounts, monitor outstanding balances, and prepare required financial or statistical reporting.

Ability to review receivable transactions for accuracy, completeness, and policy compliance, including verifying billing documentation, ensuring proper coding, confirming deposit accuracy, and monitoring overdue accounts. Skilled in identifying discrepancies in customer payments or account balances and resolving them in compliance with state policies.

Ability to maintain detailed tracking logs for invoices issued, customer payments, deposit activity, outstanding receivables, revenue accounts, and collections to meet deadlines, support audits, and ensure accurate financial records. Skilled at managing organized electronic and paper records related to AR activity.

Demonstrated attention to detail, accountability, integrity, customer service, and ability to work effectively with fiscal staff, program staff, customers, and external partners. Proactive communication and collaboration to ensure timely receivable processing, accurate reporting, and strong internal controls.

Applicants seeking Veteran's Preference must attach a DD Form 214, Certificate of Release or Discharge from Active Duty, along with their application.

Applicants seeking National Guard…