Payroll Coordinator

Job Description
Payroll Coordinator Position Overview

We are seeking a detail-oriented Payroll Coordinator to join our Payroll and Finance team supporting the accurate and timely processing of payroll for more than 2,000 employees across multiple states.

In this role, you will run weekly payroll, review employee time records, process payroll changes, maintain payroll documentation, resolve payroll discrepancies, and partner with Human Resources, Accounting, and Operations to ensure payroll is processed accurately and in compliance with company policies and applicable regulations.

This is an excellent opportunity for someone with experience in payroll, accounting, bookkeeping, finance, administrative support, human resources, or data entry who enjoys working with numbers, solving problems, maintaining confidentiality, and providing outstanding internal customer service.

You don't need to check every box. Experience with any of the following could make you a strong candidate:

• Payroll Processing
• Multi-State Payroll
• Payroll Administration
• Payroll Compliance
• Payroll Tax
• Payroll Audits
• Payroll Reconciliation Prevailing Wage Payroll
• Certified Payroll
• COINS ERP
• HRIS Systems
• Timekeeping
• Direct Deposits
• Garnishments
• Payroll Adjustments
• Microsoft Excel
• Microsoft Office
• Accounting
• Bookkeeping
• Finance
• Human Resources
• Data Entry
• Customer Service
• Confidential Records

• Run weekly payroll for more than 2,000 employees across multiple states, ensuring accuracy, timeliness, and compliance with company policies and applicable federal, state, and local payroll regulations.
• Review employee time records for accuracy, completeness, and required approvals.
• Coordinate payroll documentation with Human Resources, managers, and field leadership.
• Process payroll changes including direct deposit updates, new hires, rehires, pay rate changes, deductions, garnishments, and payroll adjustments.
• Research and resolve payroll discrepancies, employee questions, and timekeeping issues in a timely manner.
• Support prevailing wage payroll processing and compliance requirements.
• Assist with unemployment claims, payroll audits, payroll reporting, year-end payroll activities, and payroll system enhancements.
• Maintain accurate payroll records while protecting confidential employee information.
• Provide exceptional internal customer service to employees and leadership regarding payroll-related matters.
• Partner with Payroll, Human Resources, Accounting, and Operations to ensure payroll processes remain efficient and compliant.
• Assist with additional payroll and accounting responsibilities as assigned.

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Equivalent combination of education and relevant experience will be considered.
• Experience in payroll, accounting, bookkeeping, finance, administrative support, or data entry preferred.
• Multi-state payroll experience preferred.
• Construction payroll, prevailing wage, and COINS ERP experience preferred.
• Strong Microsoft Office skills, including Excel, Outlook, and Word.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities while maintaining exceptional accuracy.
• Professional communication skills and a commitment to outstanding internal customer service.

• Positive Attitude – Brings energy, professionalism, and a solutions-oriented mindset.
• Exceptional Attention to Detail – Produces consistently accurate work and takes pride in getting every detail right.
• Strong Data Entry & Computer Skills – Comfortable working with payroll systems, spreadsheets, and large volumes of employee data.
• Coachable & Eager to Learn – Open to feedback and motivated to…