Apprenticeship Administrator

Apprenticeship administrator page is loaded## apprenticeship administrator locations:
wilson (ar) time type:
full time posted on:
posted yesterday job requisition :
r-2478
** company overview
** moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the united states, moss focuses on construction management, solar epc, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, k-12 and higher education, justice, solar energy and battery storage, and sports.

Moss is ranked by engineering news-record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank moss as one of the best places to work.
** position scope and organizational impact
** moss' apprenticeship administrator provides comprehensive administrative and program support to the apprenticeship manager, and the moss solar apprenticeship program. This is a fast-paced, high-visibility role requiring strong organization, initiative, attention to detail, and effective communication.the position collaborates closely with management, superintendents, apprenticeship coordinators, and apprentices to support day-to-day program operations, maintain compliance documentation, and ensure accurate tracking and reporting across key apprenticeship milestones.

The role operates within a construction environment and is expected to become familiar with moss processes, priorities, and field-driven timelines.
** essential job duties and responsibilities
**** administrative & operational support
*** support the apprenticeship manager and senior coordinator with scheduling, meeting logistics, travel coordination, invoices, and expense reports
* organize and execute logistics for internal meetings, trainings, and events (scheduling, materials preparation, note-taking, and follow-ups)
* act as liaison between the apprenticeship team and internal departments (field leadership, hr, payroll, it) to streamline operations and resolve administrative needs
** apprentice & journey worker intake, onboarding, and file management
*** receive, organize, and prepare apprentice & journey workers applications for review by the apprenticeship team
* assist with onboarding for new team members in collaboration with hr and internal departments, ensuring proper documentation and system access
* maintain and upload apprentice files in compliance with applicable state and federal regulations and internal requirements
** tracking, monitoring, and reporting (explicitly added)
*** track and submit related technical instruction (rti) hours on tcp (or designated platform).
* monitor apprentice status changes (terminations, transfers, suspensions, completions) and update reports to keep the team informed
* reconcile updates received from apprenticeship coordinators and ensure tracking tools and reports remain current, accurate, and audit-ready
* support the senior coordinator in the preparation and submission of apprentice bonuses, including tracking eligibility and required documentation
** communications, resources, and program support
*** assist with apprentice-facing communication regarding administrative steps, events, and key milestones
* contribute to the creation and maintenance of sops, templates, and internal resources
* manage swag inventory (tracking, reordering, and coordinating distribution to apprentices/events)
* perform other duties as assigned
** education and work experience
*** strong attention to detail and ability to organize, prioritize, multi-task, and work independently
* professional written and verbal communication skills; strong interpersonal skills
* proficiency with microsoft office suite
* demonstrated problem-solving skills with a focus on quality and compliance
* strong teamwork skills and ability to work in a collaborative environment
* ability to take initiative without waiting for direction
* willingness and desire to learn
* strong attention to detail and ability to organize, prioritize, multi-task, and work independently
* professional written and verbal communication skills; strong interpersonal skills
* proficiency with microsoft office suite
* demonstrated problem-solving skills with a focus on quality and compliance
* strong teamwork skills and ability to work in a collaborative environment
* ability to take initiative without waiting for direction
* willingness and desire to learn
* bilingual (english/spanish) preferred, with the ability to effectively communicate with spanish-speaking apprentices and field teams. This includes translating program expectations, onboarding materials, compliance requirements, and providing ongoing support to ensure clear understanding of apprenticeship processes, training, and…