Administrative Assistant

Position Overview

Penn State Extension in Cumberland County is seeking an Administrative Assistant to support the daily operations of the Extension office. The role requires strong organizational skills, attention to detail, and the ability to work both independently and collaboratively within a dynamic team environment.

• Provide overall support for Office Management and financial accounts following Penn State accounting procedures, processes, and information system for Cumberland and counties as assigned. This includes but is not limited to monitoring budgets, processing office and educator’s expenditures, posting, receipting, making bank deposits and reconciling all payments.
• Oversee general office operations, including inventory management, mail distribution, and facility coordination.
• Support onboarding of new staff and assist with office-wide communication and workflow processes.
• Respond to public inquiries, provide information about Extension programs, and ensure a welcoming, professional office environment.
• Maintain office equipment, coordinate repairs, and manage service contracts.
• Perform other duties as assigned or requested.

• Provide administrative support to Extension educators, including scheduling, document preparation, and event coordination.
• Assist with registration, customer service, and logistics for workshops, meetings, and community events.

• Maintain a professional appearance and represent Penn State University and the county Extension office in a professional manner.
• Exercise sound judgment in carrying out duties as assigned.
• Must demonstrate the ability to work independently.
• Follow procedures and guidelines established by Penn State Extension.

• Excellent communication, phone, organizational, and interpersonal skills.
• Strong attention to detail and the ability to manage multiple priorities and deadlines.
• Ability to exercise discretion when handling sensitive and confidential information.
• Demonstrated experience working in a team environment with strong collaboration skills.
• Ability to work independently, multitask, and prioritize workload in a fast paced, ever changing environment.
• Excellent grammar and proofreading skills.
• Advanced computer skills, particularly with Microsoft Excel, Word, Outlook, PowerPoint, Publisher, and Office 365.
• Willingness to learn new financial and database accounting systems.

• Associate degree or higher preferred.
• Experience in financial management, bookkeeping, or office administration strongly preferred.
• Proficiency with Microsoft Office Suite and the ability to learn Penn State financial and administrative systems.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple tasks, meet deadlines, and maintain confidentiality.

This position is based at the Penn State Extension office in Cumberland County.

General Equivalency Diploma (GED) or High School (HS) with 2+ years of relevant experience; or an equivalent combination of education and experience accepted. Required

Certifications:

None.

Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to standard background checks.

The salary range for this position is $38,300.00 – $55,500.00. Penn State provides a competitive benefits package for full-time employees, including medical, dental, and vision coverage; retirement plans; paid time off; and a 75% tuition discount for employees and eligible families.

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact .