District Enrollment Coordinator

Position Title

District Enrollment Coordinator

Office of the Superintendent

Special Assistant to the Superintendent

12-Month

Central Office

The District Enrollment Coordinator is responsible for managing the school district's enrollment process for Kindergarten through 12th grade. This role ensures a smooth and positive enrollment experience for students and families by collaborating with faculty, staff, and parents. Responsibilities include managing enrollment applications, analyzing enrollment projections, preparing necessary documentation, and providing comprehensive support throughout the enrollment process.

• Enrolling Kindergarten to 12th grade students, including:
  • Manage student enrollment while adhering to the district's racial balancing plan as mandated by the Federal Desegregation Order.
  • Ensure compliance with state-mandated class size regulations.
  • Evaluate student applications to determine eligibility for specialized support services, such as:
  • Collaborate with the McKinney‑Vento Coordinator to support students experiencing homelessness.
  • Coordinate with Exceptional Children’s Services for the placement of students with Individualized Education Programs (IEPs).
  • Work with Student Services to support students in foster care.
  • Partner with the English for Speakers of Other Languages (ESOL) department to assist non‑English speaking families.
  • Coordinate with the transportation department to arrange student transportation as needed.
  • Collaborate with high school counselors to facilitate student enrollment.
  • Work with social workers to address incoming student needs.
  • Conduct district lotteries for Open Enrollment, when necessary.
  • Student Matriculation: process and communicate rising 6th and 9th grade interest forms.
  • Notify the Special Assistant to the Superintendent when to conduct lotteries, as required, for student placement.
  • Notify parents and schools of enrollment decisions.
  • Intra‑District Transfer Requests: communicate the transfer request process to parents, evaluate space and capacity availability to determine approval or denial of transfer requests, and communicate transfer decisions to parents, schools, and the Student Information Coordinator.
  • Discretionary Admission Release (DAR): manage the renewal process for approximately 700 students, collaborate with principals/data managers to ensure students are in good standing, distribute renewal information to parents with discretionary admissions, coordinate with Buncombe County Schools (BCS) to ensure completion of all releases, process tuition payments, send payment reminders to parents, and provide schools with lists of students who have not paid or been released for roster management.
  • Manage DAR from Asheville City Schools (ACS): keep track of release forms from ACS to BCS and provide a monthly list of ACS to BCS releases to the board.
  • Revocation of Discretionary Admission: send out correspondence to families not in good standing to return to their home school and work with principals to provide transition dates with families.
  • Residency Changes: collaborate with schools to provide information to families moving out of the district.
  • Student Information System (SIS – Infinite Campus): create the ACS Enrollment application within Infinite Campus, implement and manage the new SIS platform, address parent inquiries and concerns related to the SIS, troubleshoot SIS issues, support the SIS Coordinator and serve as backup to the SIS coordinator, attend training sessions for SIS designees, and attend training/webinars for the new SIS system – Infinite Campus.
  • Website: maintain up‑to‑date content on the enrollment web page and provide links to applications, discretionary admission forms, and relevant information.
  • Community Involvement: conduct two Magnet School Information Nights and represent the school district at community events.
  • Parent Communication and Support: manage a high volume of phone calls and email inquiries about the school district.

The District Enrollment Coordinator must have exceptional organizational skills and a developed…