Dentistry Program Coordinator

Job Title:

Dentistry Program Coordinator

Dentistry | Academic Affairs and Student Affairs

The Ohio State University’s College of Dentistry seeks a Dentistry Program Coordinator to play a pivotal role in managing and overseeing all aspects of student education records, course scheduling, and curriculum coordination. This position requires a highly organized and autonomous professional who can implement policies and procedures, manage student and enrollment records, and coordinate with various departments. The Program Coordinator is responsible for ensuring the accuracy and integrity of student records, facilitating curricular changes, and supporting graduation and commencement activities.

Additionally, this position serves as a liaison between the College of Dentistry, other Health Science colleges and university offices, providing technical and strategic support to address scheduling and curricular discrepancies.

• Coordinate and update all new courses and academic programs approved by the Dentistry curriculum committee.
• Maintain accuracy of the course catalog by removing dormant courses and updating prerequisites and course descriptions.
• Independently create and manage the course and final exam schedule for the college.
• Coordinate rooms and times for exam accommodations.
• Initiate curricular changes via the university’s curricular approval system.
• Manage student registration and degree audits, including monitoring elective fulfillment and the graduation process.
• Serve as the main liaison to the Student Life Disability Services Office related to exam accommodation needs.
• Serve as the main liaison between Dentistry and the Registrar’s office for all course scheduling and approvals.
• Route and track approval workflow of courses, degree programs, and the course catalog.
• Provide technical and strategic recommendations to address and resolve scheduling or curricular discrepancies.

• Implement policies and procedures for student education record management.
• Oversee student and enrollment records for the college in the Student Information System (SIS).
• Analyze activities, operations, workflows, and problems related to student records and enrollment.
• Develop and implement enhancements to better serve Dentistry students and ensure regulatory requirements are upheld.
• Submit licensure documentation to the Ohio Board or other state boards as needed.
• Provide procedural guidance to students with course registration, graduation, and enrollment/degree completion verification letters.

• Provide administrative support to curriculum and Interprofessional education committee meetings.
• Coordinate planning and execution of all curricular and interprofessional events with individual faculty and programs, including graduation and precommencement.
• Oversee commencement activities for the college, including diploma proofing and assisting with commencement line‑up.
• Attend weekly staff meetings and serve as the backup person for all Academic Affairs needs.
• Serve on college committees such as the DDS Curriculum Committee and the Academic Progress Committee.
• Act as a liaison to the University Registrar and Office of Commencement and Special Events.
• Collaborate with other health science colleges for data sharing, common activities, and policies focused on students and curriculum.
• Use university platforms to generate and analyze enrollment, grade, or other student data as requested.

Monday – Friday, 7:30 am – 4:30 pm, on‑site

The targeted hiring pay range for this position is $51,500 – $67,250 and will be based on the candidate’s experience and education.

This position requires successful completion of a background check and alcohol and drug screening.

• Bachelor’s degree in a related field
• 4 years of experience in academic administration or registrar services; strong organizational and communication skills; proficiency in student information systems (SIS) and university platforms such as SQL Server Reporting Service (SSRS) or Operational Data Store (ODS); ability to work autonomously and manage multiple responsibilities; knowledge of university, state, and federal rules and regulations related to student registration and records; experience in data analysis and reporting;
  
  excellent problem‑solving skills and attention to detail.

• Master’s degree

Function:
Academic Administration

Sub-Function:
Registration and Records

Career Band:
Fully experienced professional

Career Level:

S3

Postle Hall (0024)

Regular

40

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.