Office Coordinator, PT

Office Coordinator, PT

Council on Aging

Position

Purpose:

The purpose of this position is to produce professional clerical work products and services for the Council on Aging. This is achieved through the performance of specialized office tasks requiring typing correspondence, computer data entry, record keeping, filing and working directly with customers and other municipal personnel, requiring initiative and independent judgment in the application of prescribed policies, procedures, and methods.

Exercises responsibility for the maintenance and updating, either manually or by computer, of important records in a specialized area requiring the careful recording, classification and compilation of information; posts and records information; updates data; checks, sorts, records and files various materials. Assists the public, other city departments, governmental agencies and vendors by furnishing a variety of routine information and assistance and resolving minor problems and complaints, particularly with respect to the assigned area;

performs informational and referral services to the general public; answers the telephone and takes messages; directs calls to appropriate person.

Types from copy, rough draft or general instructions a variety of documents which may include, but not be limited to, correspondence, memorandums, meetings and legal notices, orders, warrants, vouchers, purchase orders, permits, reports, newsletters and agendas. Opens and processes mail; distributes reports, memos, and necessary information to appropriate persons. Develops and coordinates programs and activities at the senior center. These include educational programs, recreational activities and any trips, social events, fitness and other classes.

Provides assistance to Meals on Wheels coordinator. Must have a valid MA driver’s license and have the ability to pass a CORI check. Maintains confidentiality and demonstrates empathy toward elders and their families. Performs similar or related work as required, directed or as situation dictates. Full job description available through Human Resources.

Qualifications:

High school education; additional education or training in secretarial science or business administration preferred; and three years of experience in general clerical and secretarial work; municipal experience preferred; or any equivalent combination of education and experience. Criminal Offender Record Information (CORI), background check, pre-employment physical with drug and alcohol screening are conditions of employment.

Salary:
Starting pay $34.94/hourly up to $42.22

Hours:

19 hrs. per week Schedule to be discussed with supervisor

Pro-rated benefits/No health benefits

Qualified applicants should submit a City of Waltham application, resume and cover letter to:

City of Waltham/Human Resources
119 School St./Waltham, MA 02451

Email: jobstham.ma.us

Requisition # 2027-06

Applicant selected must submit 3 letters of recommendation prior to start date. Letters may not be from relatives or dated any older than 2 yrs. Emails are acceptable providing they come directly from the author’s email.

EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER