Executive Assistant

Compensation Range $54,146.40 - $73,491.11

Please note:

This job opening may close earlier than the stated date, due to high candidate volume. If interested, we encourage you to apply as soon as possible.
Who We Are: At the City of High Point, we celebrate the creator in everyone. Building on our rich cultural history steeped in industrialism and innovation, our employees seek not only to transform themselves, but the world around us. We are collaborators, we are makers, we are visionaries. We invite you to explore the many opportunities to serve our community, by sharing your talents, skills, and expertise.

You'll join a diverse team of over 1300 individuals dedicated not just to making a career, but a difference; because what we create in High Point, changes the world!
Our Core Values:

• Stewardship:
  We manage the city’s resources responsibly and make decisions that sustain High Point’s future. In other words, we take care of what we have today to build what we’ll need tomorrow
• Welcoming:
  We create a friendly, open environment where residents, partners, and visitors feel valued and embraced. We want everyone who connects with High Point to feel welcomed, like they belong here.
• Integrity:
  We act with honesty, transparency, and ethical responsibility in everything we do. That means doing what’s right – even when no one’s watching. This is how we earn our community’s trust.
• Productivity:
  We stay focused on results, fostering creativity, innovation, and outside-the-box thinking. We don’t just get things done – we find smarter, better ways to do them.

What We Offer: The City of High Point offers a competitive salary commensurate with education and experience. We also offer generous benefit package for full-time employees which include but are not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 401K and 457B Retirement Plans
• PTO earned within first year
• 13 Paid Holidays per year
• Tuition Reimbursement Plan
• Competitive medical, dental, and vision plans effective day one

What You'll Do: The City Attorney’s Office represents the City of High Point and performs highly complex legal work in a fast-paced environment for a wide variety of clients, including the Mayor, City Council, City management, and City staff across more than twenty departments. Similar to a general counsel’s office in the public or private sector, the focus here is practicing law.

The Executive Assistant is an important team member of the City Attorney’s Office, who is responsible for handling the day-to-day administrative and support functions. Work is performed under the general supervision of the City Attorney.
Essential Tasks & Responsibilities:

• Broad and proficient knowledge of methods, practices, techniques, and equipment for office administration.
• Ability to interact and work productively with a wide range of groups, including but not limited to Council members, appointed board members and commissioners, City management, City staff, and the general public.
• Professional communication skills, both oral and written.
• Oversee budget and human resources responsibilities, including but not limited to payroll activities and time keeping.
• Requisition, payment, and reconciliation of outside invoices, credit card statements, et al., in accordance with accounts payable procedures.
• Handles travel arrangements, reservations, and registrations for conferences and continuing legal education, and then prepares and submits the travel reports and reimbursement requests.
• Assists with drafting, processing, and preparation of correspondence and legal documents.
• Maintain the City Attorney’s Office filing system, which includes both physical and electronic files.
• Manages inventory of office supplies.
• Schedules meetings and appointments, as directed.
• Ability to effectively and efficiently handle multiple projects simultaneously.
• Assists with research and special projects, as directed.
• Performs other clerical and administrative tasks, as directed.
• Proficiency in Microsoft Office Suite and Adobe Acrobat, and the ability to quickly learn new software, e.g. legislative/civic engagement, timekeeping, payroll, and enterprise resource…