Administrative Specialist - DPR

Position: Administrative Specialist I - DPR60032922
Agency Dept of Natural and Cultural Resources Division Parks  and Recreation Job Classification Title Administrative Specialist I (S)
Position NumberGradeNC
08

About UsThe North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program.

These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit (Use the "Apply for this Job" box below). We encourage you to apply to become a part of our team.

Description of Work Do you enjoy our state parks and working as an office manager? The NC State Parks has an Administrative Specialist I position available. This position provides administrative support to the Park's Superintendent by managing business and office administration functions, to include communication, budget, human resources, purchasing/accounting, and records management. Position serves as a liaison between parks program management, district superintendents, and parks staff.

Key Responsibilities included but are not limited to:
• Function as the first point of contact for the general public and respond to inquiries in person, by phone, and/or through email and route calls to the appropriate party when necessary.
• Utilize the Central Reservation System (CRS) to process payments for reservations and retail sales.
• Accurately process invoices, reconcile payments, track and report on expenditure and revenues, and create and audit bank deposits.
• Acquire data to develop reports from a variety of data sources.
• Assist with the seasonal hiring process and function as a Time Administrator for seasonal and permanent staff and may supervise seasonal employees.
• Interpret and explain state and parks policies, procedures and regulations.
• Scheduling volunteers.

Knowledge

Skills and Abilities

/Management Preferences

Please note:

Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.

Recruitment Range: $39,244- $50,524 Annually To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.

Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:

Demonstrated experience in customer service in person, via email and/or over the telephone.

Demonstrated experience with filing systems and record keeping.

Demonstrated experience processing invoices.

Demonstrated experience working with any of the following budget, travel reimbursement, and/or financial reports.

Demonstrated work experience in Microsoft Office:
Word, Excel, PowerPoint.

Position/

Physical Requirements:

Typical work schedule Monday thru Friday 8:00 am
-5:00 pm.

Must be available to work after hours, weekend, and holidays when necessary.

Must have a valid driver’s license issued from within the United…