Proposals Coordinator

Aecon Overview

As a North American leader in infrastructure development, Aecon safely and sustainably builds what matters for future generations. We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partner every day to build, connect, power, and strengthen our communities.

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well‑being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Commit to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Lead sustainable construction, operating responsibly by minimizing impact on the environment and surrounding communities.

Aecon Civil is a recognized leader in the market, backed by strong self‑perform capabilities and deep local expertise. We play a key role in building and enhancing infrastructure across Canada, the U.S., and an expanding international footprint, improving everyday life through roads, bridges, tunnels, and transit systems that connect communities. With more than a century of experience and a full suite of integrated services, Aecon is a trusted partner for delivering complex civil projects, including tunnels, transit expansions, airports, ports, highways, and large‑scale site development.

Reporting to the Proposal Manager, the Proposals Coordinator will support the preparation of high‑quality proposal submissions by coordinating content, ensuring compliance, and collaborating with internal teams and partners. The role requires strong communication skills, attention to detail, and the ability to manage multiple deadlines in a fast‑paced environment.

• Support Proposal Managers with the creation and administration of responses for large‑scale civil construction opportunities.
• Support the production of winning submissions by ensuring all necessary materials are clear, comprehensive, compelling, and compliant.
• Review and develop a detailed understanding of client bid requirements.
• Develop and administer proposal calendars and responsibility matrices.
• Create and manage proposals, resume, and project sheet templates.
• Track and support timely provision of proposal deliverables required from internal and external partners.
• Research internal and external resources, including pertinent statistics, repositories, and other sources of information to generate relevant and winning content.
• Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission.
• Ensure that all proposal content supplied by the team is compliant with RFQ and RFP submission requirements.
• Prepare and edit deliverables such as key staff resumes, project sheets, organization charts, executive summaries, and presentations.
• Organize and schedule team meetings, prepare agendas, and generate and distribute meeting minutes.
• Assist proposal and bid managers to ensure that all deadlines are met.
• Manage pursuit SharePoint sites.
• Perform data entry to maintain accuracy of reports, schedules, and deliverables.
• Track and report on Key Performance Indicators and other team objectives, as well as any relevant client addenda.
• Work with graphic designers to develop JV logos, binder and tab designs.
• Ensure binders, USBs, tabs, covers, and other materials are prepared and available for final assembly of proposals.

• Minimum bachelor’s degree or equivalent experience in Construction.
• 2+ years of experience in…